Explore the top 10 customer service software solutions ranked by experts, featuring LiveAgent, Zendesk, and Freshdesk. These tools enhance communication with features like chatbots, analytics, and multi-channel support. Ideal for startups with budget-friendly options.
Digitalization has opened up many business opportunities. Businesses can reach customers more efficiently than ever and market online through different channels. However, some traditional business standards, like customer service, must catch up. At the same time, 69% of customers expect personalized customer service.
Luckily, the development of digital technologies has introduced exceptional customer service software solutions that help establish outstanding communication with customers, gather relevant data, and utilize proper tools to provide relevant information.
Today, we’ll introduce the best customer service software options and provide information on how they work, their key features, their main types, and their benefits.
Table of Contents
Before we share all the relevant information about the best customer service software on our list, here’s a quick overview of how our experts ranked them:
Here’s an extensive list of the best customer support software available. We’ve compiled this list with comprehensive information about their functionalities, features, uses, pricing, and other essential details.
LiveAgent is an omnichannel help desk customer service software focused on live chat. Although its core function is live chat, it integrates other communication channels, including social media, calls, and email. It offers call center functionalities, ticketing, chat monitoring, real-time typing overview, etc.
This customer service software allows organizations to provide customer support with features like chatbots, analytics, message previews, and structured chat overviews. LiveAgent has multiple live dashboards integrated into a single platform, allowing agents to communicate with customers seamlessly.
LiveAgent allows businesses to record calls, set up IVR flows, and monitor all essential activity. Customers can also make callback requests without waiting for someone to answer. LiveAgent users can use different workflow automation tools to automate resolution, tagging, and routing. It’s a customizable tool with many integrations.
LiveAgent offers standard AI assistance, making the lives of your customer support staff easier. In terms of functionality, you can choose from 3 tones of voice: casual, neutral, and business. You can adjust the AI to suit your preferences.
Besides that, the AI assistant can simplify or rewrite your answer, and you can instruct it to prompt random questions until you find a suitable answer. It is helpful in several ways.
Even though LiveAgent has over 180 features, it’s pretty simple to use. The user interface is very intuitive and easy to navigate. It’s a unified platform that puts all your customer support channels in a single dashboard.
The simple ticket management process lets agents quickly take over queries and track upcoming tickets. At the same time, the platform constantly updates its interface, guided by user feedback. It takes a little time to get used to the platform, but it’s intuitive and easy to use, considering its many features.
LiveAgent is a budget-friendly option for startups that want to implement a robust multi-channel customer support system emphasizing live chat. Startups can benefit from our Startup deal (6 months free from our Large plan and an additional six months with 50% off).
LiveAgent is also very useful for organizations that utilize social media to boost interactions because it unifies all channels into a single dashboard. It’s designed for chat-focused teams that want to unify other customer support channels while including gamification to boost engagement.
LiveAgent is a stellar customer service software solution. There’s no setup fee, customer support is available 24/7, and the free trial doesn’t require credit card information.
You can even use the 14-day free trial with a free email or get a 30-day free trial with a corporate email. You can schedule a demo for the next day, and the customer support staff is super helpful and responsive. It’s a powerful live chat/ticketing/helpdesk solution with capable AI features.
Zendesk is a versatile help desk support software known for its many features. It offers live chat, phone support, self-service functionalities, and ticketing tools. Zendesk’s straightforward interface and customization functions make it suitable for any business, regardless of industry or size.
One of Zendesk’s significant advantages is its over 1,000 integrations. Organizations using apps like Slack, Salesforce, Microsoft Teams, and Trello can instantly integrate them with Zendesk to improve team cooperation and communication. Zendesk is generic but has many different uses regardless of the business model.
It’s highly customizable, meaning any organization can adapt it to its needs with effort. However, customization requires knowledge, time, and additional payments. Setting up this platform requires time and costs, and that’s why it’s commonly used by larger organizations, even though there are low-cost plans designed for smaller organizations.
Zendesk offers capable AI functions that can support any customer support process. If an organization has too many customers, it uses AI agents to resolve simple interactions and direct customers to human agents.
On the other hand, Zendesk AI can also offer valuable guidance and context to agents, helping them approach interactions and resolve them successfully. Zendesk’s AI can also help you optimize customer support operations by providing useful insights and streamlining workflows.
Zendesk has multiple interfaces depending on the product or plan you’re using. This can further complicate things, especially if you’ve looked at the wrong user resources or guides. However, Zendesk generally has a straightforward interface that delivers relevant information without much clutter.
It takes time to get used to Zendesk, and experienced users might need a couple of hours to get a handle on it. Luckily, Zendesk offers a lot of documentation, tutorials, and guides you can go through to learn how to use the software.
Zendesk is best for large customer service teams. Its strengths are also its weaknesses. Organizations can get many customization options and flexible upgrades. This requires extensive assessment and setup, which requires dedicated experts who understand an organization’s needs.
At the same time, advanced features are only available with more expensive plans, and only larger organizations can afford these costs.
Not only does Zendesk offer fully functional and equipped chatbots, but it also has advanced AI capabilities that deliver valuable insights to agents. We loved that multiple types of advanced bots with intelligent triage, valuable insights, and macro suggestions were available.
The trial process is straightforward, and the setup only takes a few seconds. When you log in, you get initial walkthroughs and tutorials, with useful explanations on the side—a hassle-free experience.
Freshdesk is customer service software for prioritizing, managing, and responding to customer inquiries. All tasks are unified in a single platform. Its ticketing system sends messages required by teams from different channels. A practical trend report feature allows teams to analyze ticket activity quickly.
Freshdesk lets users configure ticket fields to prioritize, categorize, and route incoming requests. The platform can detect when customers end conversations, ensuring the same ticket isn’t reopened. Freshdesk has a simple-to-use interface with powerful features that allow companies to improve their services.
One of the best things about Freshdesk is its free plan with unlimited users. However, this plan doesn’t have any advanced features. Freshdesk gives organizations complete control and streamlines the customer service process while delivering fantastic customer experiences.
Freshdesk has multiple AI integrations that allow organizations to utilize intelligent third-party tools in customer service. It also has its “Freddy AI” feature, which can generate solution articles, draft responses, improve messages, adjust tone, and summarize tickets.
Freddy AI can also work as an AI copilot to help agents with their work and provide valuable information for better responses. You can also use this feature to auto-generate email responses. You can also use an email bot to auto-solve customer tickets and generate automated responses.
Freshdesk’s user interface is relatively easy to navigate, even for beginners. Its straightforward onboarding process guides businesses through organizing and setting up the customer service software. However, it has many customization options and features that can overwhelm inexperienced users.
Once you’ve created an account, you can use Freshdesk immediately. It doesn’t require any additional setup. Some templates and samples can help you start using the platform. In addition, Freshdesk offers many useful resources for learning about its workflows.
Businesses of all sizes can use Freshdesk. However, it comes with several features most small organizations won’t be able to utilize. It’s an excellent option for enterprise businesses that want omnichannel and versatile customer support software.
Some of Freshdesk’s most loyal users operate in industries where efficient and quick customer service is crucial, including tech, e-commerce, and retail companies. It’s an excellent option for large teams that utilize analytics and need advanced customer service tools.
We loved Freshdesk’s advanced AI capabilities. The Freddy AI assistant constantly summarizes tickets and calls using non-intrusive notes. Freshdesk also offers a capable AI chatbot that will assist you along the way.
However, the demo process requires many steps. You must complete a contact form, schedule a call via email, and wait until you get a demo presentation. Even though Freshdesk has so many features, it sometimes feels like they’ve added them for no reason, making things overcomplicated.
If you’re into digital products or online marketing, you’ve probably heard about HubSpot. This company offers various tools and services, including the HubSpot Service Hub, a platform focused on customer services. It brings typical benefits like reporting dashboards, canned snippets, email templates, live chat, team email, shared inbox, etc.
It integrates perfectly with all other HubSpot products and allows organizations to get relevant contextual data. Organizations get a shared inbox that gives agents queue information, ticket details, and customer history. It’s optimized for mobile use so that agents can respond to customers while on the move.
HubSpot Service Hub allows businesses to create custom feedback surveys and customer portals. Customers can use the customer portal to open, view, and reply to support tickets. The portal can also be integrated with the knowledge base, allowing customers to find relevant information independently.
The HubSpot Service Hub has many AI features, including ChatGPT chatbots that offer 24/7 support, conversation summarization and recommended replies. The AI can also provide recommendations after calls or chats and utilize data to guide agents in the right direction. However, as mentioned earlier, HubSpot has several other products, including different AI capabilities and automation.
Since the HubSpot Service Hub offers integrations with all products from the HubSpot ecosystem, it’s easy to get any AI capabilities. For example, you can use the AI content writer, AI chatbot builder, or the AI assistant that can help you revamp sales outreach.
When you create a HubSpot Service Hub account, you also get access to HubSpot CRM, which is neat. You’ll notice many other HubSpot products, but when you log in, many of these options will be disabled because you must pay for them. The tickets listing page offers many ways to filter and sort tickets.
There’s a lot of helpful information about the tickets, and you can see all the actions you want to perform. The dashboard can be slow sometimes, and you’ll quickly notice that some actions require upgrades. Overall, the tool isn’t difficult to use, but there are many features built into the platform that you can’t use by default.
Any company that wants to analyze and understand how customers perceive their service, products, and brand seriously should use HubSpot Service Hub. Ideally, if you already use tools from HubSpot’s ecosystem, you should use HubSpot Service Hub because you can integrate your data and products seamlessly for unified customer management.
Instead of importing and exporting data from one platform to another, everything will be synced instantly. HubSpot Service Hub is ideal for organizations that want to scale and streamline customer support. This customer service software excels at gathering, analyzing, and using customer feedback to improve services.
The trial process is straightforward. You must create an account and book a call with one of the representatives. Once they’ve learned about your requirements, they will offer a demo call if you want one.
The representatives are beneficial and can help you create the best pricing plan for your needs and even offer potential discounts. The demo is intuitive and full of helpful information.
Zoho Desk is a customer service tool with various tools and automation capabilities for automating agent workflows. For example, Zoho Desk has omnichannel support with a unified dashboard agents can use to see all customer issues. The robust ticket management page allows users to organize tickets by priority, due date, and status.
Other valuable aspects of Zoho Desk include built-in analytics, an advanced response editor, AI capabilities, SLAs, and self-service capabilities. Zoho Desk lets you generate reports and track customer data while looking at key performance indicators. Users can generate different dashboards to monitor and visualize specific ticket metrics.
One of the things that stands out about Zoho Desk is its powerful AI assistant, Zia. It can understand customers’ feelings based on language and route tickets to agents when necessary. This AI assistant can notify agents about different activities and automatically tag tickets.
Zoho Desk’s primary AI capability is its AI assistant, Zia. You can deploy it with live chat and let customers talk with Zia on your website or via a mobile app. Zia can process customer questions and recommend helpful information from the knowledge base. The AI assistant also notifies agents and managers about resources that weren’t helpful to customers, ensuring no gaps.
Zia can recognize the sentiment behind the tickets and provide more context so that agents can respond appropriately and prioritize tickets accordingly. Issues that haven’t been resolved successfully are also tagged so that organizations can understand what needs to be improved.
Zoho Desk is generally easy to use regardless of business size. This customer service software comes with many intuitive features and tools that are easy to find and use. The platform has a simple, intuitive user interface with simple access.
Zoho Desk supports new users with extensive resources and documentation, including a community forum, video tutorials, and a knowledge base. Overall, Zoho Desk is a customizable and flexible customer service platform that can be tailored for most business needs.
Zoho Desk is best for small and mid-sized organizations that want to get powerful customer service features for a fraction of the price. All of its features do a great job and aren’t lacking behind its competitors.
However, it’s important to mention that some features, like live chat, are limited to the most expensive version. Even so, this is a feature-packed platform with unique functionalities usually reserved for larger organizations only.
We liked the general suggestions from the bot and other stream sources. It’s easy to get a demo, although we didn’t get any follow-ups for questions. You get an introductory presentation and some valuable resources. We don’t know how long you must wait for a live follow-up.
What surprised us about Zoho Desk are the graphics and visuals. They look elegant and fun.
Help Scout is customer service and care software that consolidates customer data, history, and interactions into a centralized inbox. The platform provides relevant context to agents for every request. The inbox feature also has tools like private notes, which help agents collaborate internally.
On the other hand, there’s also a collision detection tool that ensures agents aren’t working on the same issue independently. Help Scout is a help desk platform designed and focused on email. It has a simple user interface, and agents can easily manage requests using an integrated database to help customers and provide the correct information.
Help Scout can create short surveys and gather customer satisfaction information through a mobile app or website. This platform also has many apps and third-party integrations related to analytics, CRM, communication, e-commerce, and marketing.
Help Scout has two primary AI functions: AI Assist and AI Summarize. AI Assist recommends using AI-generated text agents within conversations to help them quickly generate relevant responses. This AI function can also translate text content, change the tone, or improve it.
On the other hand, AI Summarize automatically condenses emails into essential bullet points. Apart from helping with responses, Help Scout lets users create relevant content for the knowledge base. In other words, organizations can generate content more quickly and offer valuable resources internally or to their customers.
Help Scout is focused on email use. The platform has an email-style interface, a chat widget, and a knowledge base. All of its main components are clear and logical. In other words, for people who use email regularly, finding their way around Help Scout is a breeze.
However, organizations just starting by offering customer service via email, such as Help Scout, can be challenging. Users can expect accuracy issues with reports because the platform tends to count the data twice, and reloading the page is necessary.
Help Scout is a versatile tool that various teams can use. E-commerce organizations can get timely support for orders, FAQs, and returns queries, enhancing customer loyalty and satisfaction. Many SaaS organizations use this platform because it helps with product guidance and troubleshooting, ensuring users can get the highest value from software solutions.
Education organizations can use Help Scout to streamline communication between administrative staff, faculty, and students while promptly addressing concerns. Overall, it’s customer service software focused on organizations that prioritize email.
We didn’t get a response after submitting a demo request. We tried contacting the company through various channels but couldn’t get live communications. On the other hand, helpful guides let you set up your account. The design is smooth, but we’ve encountered difficulties changing existing setups or reverting to previous changes.
Font is a customer service software that enables organizations to integrate multiple channels within a shared inbox and set up automated workflows. Front’s shared inbox organizes customer inquiries in a centralized location. All inquiries are automatically consolidated across all channels, and messages are routed to the best agent.
All customer interactions are logged, allowing agents to assess the customer history for future support and understand which steps were taken in the past. Front has helpful collaboration features that enable teams to communicate on tickets. Combined with unified reporting and analytics on customer satisfaction and team performance, Front gives organizations all the tools to improve customer satisfaction.
Organizations can use Front to build a help center for customer self-service. The administrators can control and manage the knowledge base’s access credentials and determine who can publish, view, create, or edit content. There are various integrations, including a live chat system.
Front has several AI capabilities fueled by ChatGPT’s AI. Users can instantly draft messages using ongoing conversations and create responses. A simple menu allows users to adjust the responses by language or tone easily.
All Front conversations can be summarized using AI, followed by recommended steps and customer happiness evaluation. It’s important to mention that these AI capabilities are limited to email channels. Agents can also use AI to translate messages.
There’s an initial learning curve when navigating Front’s user interface, especially for users without experience with shared inbox platforms. Although Front is well-structured and organized, the sheer number of settings, integrations, and features can be overwhelming.
The developers behind Front have an established onboarding process, but mastering this platform’s capabilities requires additional time.
Front is an excellent solution for service-based organizations. It allows them to enhance client interactions using customizable templates with consent follow-ups. Remote teams can also benefit from this tool, with real-time communication and collaboration regardless of location, to ensure seamless service delivery.
Companies also use this platform because it lets them provide personalized service powered by shared drafts, internal notes, and automation. Overall, Front is best for organizations requiring centralized communication and collaboration. It’s suitable for large and mid-size companies.
The AI works really well. You can customize it to be funny, friendly, or formal. We also liked its translation capabilities; agents can quickly translate their messages. After submitting a demo request, getting a response and booking a demo took a week.
The tickets are organized into “inboxes,” which are unique but easy to use. Once we got to the demo call, we got some meaningful help. The agent was really thoughtful and wanted to learn about our needs to get the best plan possible.
Salesforce Service Cloud delivers tools for customer service teams and businesses that help them resolve issues quickly and understand their customers. This customer service software allows agents and organizations to address customer contact points, including messenger apps, live chat, email, and phone calls.
It’s a cloud-based customer service software that can handle many service requirements from various channels with a request distribution system. It’s an omnichannel solution with routing capabilities that can be configured to route service requests, leads, tickets, and cases to the most suitable customer service agent.
Different configuration options for task distribution include competency, skillset, availability, and expertise. Users can update their work status, and everyone else can see the changes in real-time. Salesforce Service Cloud has standard features, including automation, AI, contact management, and account management.
Salesforce Service Cloud offers a built-in integration with the Einstein platform. This integration gives users access to powerful AI capabilities for customer service operations. It provides accessibility and a user-friendly design, enabling users to utilize AI without much knowledge.
This opens up many AI capabilities, including automated case routing, classification knowledge recommendations, predictive resolution, personalized engagement, real-time analytics, and AI-powered assistance. Even though these AI capabilities aren’t something we haven’t seen before, they’re readily available and accessible for any organization.
Salesforce Service Cloud has one of the most intuitive and best-designed interfaces of all customer service platforms. The customizable workspace window allows agents to tailor the user interface according to their needs to establish effective workflows. Various shortcuts, macros, and templates make everyone’s lives easier.
Every agent gets cases in a separate window, and they can instantly respond to customers, view past interactions, and check notes or feedback. Salesforce also gives agents information about real-time interactions to ensure there’s no duplicate work.
Although Salesforce Service Cloud offers multiple integrations, it integrates natively with Slack. That’s why getting this customer service software is a natural step for many organizations that rely on Slack for project management and organizing tasks.
On the other hand, it’s an excellent option for organizations that want to utilize as much AI as possible without putting in much effort. However, it’s important to mention that these AI capabilities aren’t the best in the industry. Generally speaking, this platform can be helpful for smaller and large organizations.
Salesforce Service Cloud lets you see everything from leads to where your customers are today. It also offers some neat customizations that can be done quickly when needed. The automation tools and workflow rules work great.
One of the great things about it is the console, which lets agents easily open multiple cases and switch between them. All the critical information is displayed together, and the platform is straightforward.
HelpDesk is a customer service platform designed for effective ticketing. It offers support management and customer communication for remote applications. It’s a web-based solution that can be accessed anywhere from any device. Its effortless setup and interface allow support teams to use it instantly.
We loved its ability to process customer-facing requests quickly through the app or website. This platform is lower priced than most other options and can be started immediately. HelpDesk has various automation tools, AI features, and integrations.
It offers multichannel communication through messaging apps, live chats, social media, and email. HelpDesk also integrates and customizes CRM solutions and other crucial management platforms, allowing organizations to establish a robust customer service hub.
HelpDesk’s automation is effortless to use because AI powers it. Users can utilize many pre-designed workflows to create or model automation from scratch. HelpDesk has an AI ticket summary feature that delivers critical ticket information, including recommended steps, solution status, key issues, and subjects.
Organizations can also use AI to customize message tone and create a unique style. Agents can improve their grammar using AI proofreading and ask AI to expand on their thoughts when they don’t have the necessary inspiration.
HelpDesk is simple to use. It’s an entirely web-based platform, meaning that it might not work for some organizations that want in-house solutions. The interface is self-explanatory, smooth, and easy to understand. Even beginners can quickly navigate this platform and perform tasks successfully.
The platform has a “free view” mode, which lets organizations display their ticketing system to stakeholders and viewers over the web while preventing them from making changes. It offers seamless automation, and a 14-day free trial lets organizations check out its workflows and learn how to use it.
HelpDesk is best for smaller teams and organizations that want to unify all customer service efforts while on the go. It’s an ideal solution for remote teams, startups, SMBs, and even larger organizations that don’t focus heavily on customer service tasks. Beginners seeking a full-blown customer service platform should start with HelpDesk because it’s intuitive and affordable.
HelpDesk has an AI chatbot with text enhancement features that can offer summaries, give answers, tag automatically, rephrase sentences, and adjust the overall mood of the message. It saves a lot of time and makes the agent’s job easier.
Only businesses can get a demo, and the process is straightforward. The email HelpDesk version is very user-friendly, but it lacks call center functionalities like LiveAgent. However, it does have some useful features, like screen recording and ticket follow-ups.
Intercom customer service software provides messaging and automation to help customer service teams. It’s an AI-first platform that is a messenger and a support tool for existing service solutions. It offers intelligent routing for directing inquiries to suitable agents based on customer history, availability, and skills.
Intercom generates ticks through various communication channels, including email, messenger apps, and live chat. All tickets are sent to a shared box that is available to all agents. Support can be provided through live chat or self-service options.
Intercom has a larger marketplace with over 350 integrations and is best known for its live chat. This platform is based on operational efficiency, chatbots, and AI that help teams easily handle inquiries and perform repetitive tasks.
Intercom offers multiple out-of-the-box AI features. It’s marketed as an AI messenger, and it makes sense that it can perform specific tasks. Intercom has the Fin AI Copilot integrated into the user’s inbox, which gives instant answers gathered from external content, public articles, internal articles, and conversation history.
Agents can use AI capabilities to rephrase or expand their text or change the tone of the message to align it with your brand’s voice. Furthermore, this AI can also translate messages and fix any grammar mistakes. Intercom lets you populate ticket descriptions and titles with AI autofill and summarize conversations.
Intercom has a bespoke interface that offers different customizations. Organizations can check how the platform looks and works based on customer and employee needs. Previewing any UI changes you’ve made before saving them to see if they make sense is possible.
Intercom is available to mobile users, but you must install the mobile SDK. Some people have found this platform challenging, but overall, it offers nothing unexpected.
Intercom is best for small businesses with a limited support team. It can also be utilized by medium-sized companies that use chat communication as customer service. Even though larger enterprises can use these solutions, it doesn’t make sense to go for it since it’s essentially a chat platform with added capabilities.
In other words, it doesn’t offer the features and functionalities of robust customer service software solutions.
When you open Intercom, it instantly reminds you of Facebook. It’s intuitive and straightforward, but some might find the design underwhelming.
However, the free trial starts in 5 seconds, and you can quickly navigate around. It seems designed for smaller organizations that don’t want to get into specifics and want simple customer service workflows.
Customer service software | LiveAgent | Zendesk | Freshdesk | HubSpot Service Hub | Zoho Desk |
---|---|---|---|---|---|
Capterra rating | 4.7/5 (1.6k reviews) | 4.4/5 (4k reviews) | 4.5/5 (3.3k reviews) | 4.4/5 (160 reviews) | 4.5/5 (2.2k reviews) |
Number of integrations | 200+ | 1000+ | 1000+ | 100+ | 400+ |
Free trial | 30-day free trial | 14-day free trial | 14-day free trial | 14-day free trial | 15-day free trial |
Free version | Yes | No | Yes | No | Yes |
Price range | $0 – $85 | $19 – $115 | $0 – $79 | $20 – $150 | $0 – $40 |
Embracing the latest technologies means creating a customer-centric environment that can help you improve efficiency, drive growth, and foster customer loyalty. To ensure you don’t get locked in, take the time to test different customer service platforms and assess your needs before committing.To stay competitive, it’s important to keep up with the latest customer service technology trends when selecting software.
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