Predefined answers are pre-written messages that agents can deploy with a single command or click. They’re generally used to answer frequently asked questions and speed up ticket handling and response times.
Despite their similar purposes, canned messages and predefined answers are two separate features.
Predefined answers differ from canned messages in three ways:
Customer support agents primarily use predefined answers. However, they can be used by sales, marketing, or IT representatives who handle customer communications as well.
Predefined answers are great for improving help desk efficiency and streamlining workflows. By having ready-made templates that answer general questions, you can save tons of time for your agents. Instead of writing out the same answer over and over again, they can deploy pre-made answers with a single click.
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To trigger a predefined answer, simply hit CTRL+I while typing in the ticket view or click the Predefined answer icon and select your answer from the list.
6. Specify the name of your answer.
7. Create a subject line. It will be used when you create a new ticket (email) and use the predefined answer.
8. Create your message in either plain text or HTML format. Feel free to add attachments.
9. Specify which departments and agents will be able to use the predefined answer.
10. Click on Save.
As we’ve already established, we can save a tremendous amount of time by using predefined answers. So, where and in what context can we use them? We’ve compiled a list of categories with examples so that you can get inspired and create your own.
Every day, customer service representatives receive many similar inquiries. It can be time-consuming as well as frustrating to answer the same questions over and over. Make your agents’ jobs easier by creating predefined ticketing responses. Check out ours here: ticketing templates.
Using email as a means of communication with potential clients and partners is a well-known practice. However, sometimes it takes a spark of inspiration to create a compelling email that will convert potential leads into paying customers. If you are interested in writing transactional, promotional, or relational emails, feel free to get inspired by our business templates.
Providing excellent customer service in all service interactions is crucial to keep customers happy and loyal to your brand. Check out our predefined answers that your agents can use in any scenario– from thanking your customers to responding to angry messages. Click here to see our customer service templates.
Live chat is one of the most popular customer communication channels. If you want to increase your efficiency and resolve more conversations, it’s time to utilize predefined answers. Discover how we save time with our live chat templates.
Do you need to create verification, welcome, confirmation, reset, feedback, or invitation emails? Use these customer portal templates to create compelling customer service communication.
Would you like to help your agents handle difficult conversations and save time? Inspire your customer service team with these help desk templates.
Are you trying to retain a customer on your website or encourage a partnership with other companies but lack the right words? Here are a few great ideas – marketing templates.
Create the ultimate customer experience with our pre-written call center scripts. Delight your customers by saying the right words at the right time.
Are you creating articles for your 24/7 knowledge base? Get inspired with our knowledge base templates that outline FAQs, How-to articles, troubleshooting guides, tool descriptions, user guides, and tutorials.
Email is an essential part of business, used to reach out to prospective leads, launch new products, loyalty programs, and more. Create fresh email concepts and get inspired by our tried and true sales templates.
Responding to customers on social media can be tricky. You want to be professional but not too formal. If you are struggling to find the right balance, head on over to our social media templates for inspiration.
If you would like to learn more about predefined answers, read our LiveAgent Predefined Answers Guide.
Create predefined answers with ease and start streamlining your workflow today! Discover just how easy it is to speed up ticket resolution time with our free, all-inclusive 14-day trial. Try it today!
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