An efficient and simple way to rationalize your workflow is to create Predefined answers for support queries that can be answered with a single, general response.
This saves you the time and struggle of formulating a separate reply to each customer that has the same issue.
Example
Subject: Recurring order for LiveAgent failed
Message: We have been informed that your recurring order for LiveAgent failed. The credit card was declined, so please try another card [update the billing information inside LiveAgent agent panel in the “My Accounts” section] or make sure you have enough funds on the actual card. Also, make sure your bank is not declining the automated order.
To trigger a Predefined answer simply hit CTRL+I while typing or click the Predefined answer icon and select from your saved Predefined answer.
When creating a Predefined answer you can:
- Specify name (for finding your Predefined answers faster)
- Define Subject (will be used only when composing new ticket, it is not used when answering an existing ticket)
- Create a message (text which will be automatically added to your ticket if this Predefined answer is selected)
- Set its availability (define visibility of your canned message, visible for: me, all, specific department)
How are Predefined answers different from Canned messages
- When creating a Predefined answer you can define the subject of an email
- Canned messages can only store a short sequence of text
- Predefined answers can contain attachments
Knowledgebase resources