Are you tired of losing time on redundant daily support tasks?
These repetitive processes can drain your agentsโ time and company resources too.
Did you know that..
86% of buyers are willing to pay more for a great customer experience.
Therefore, it is essential to reduce repetitive tasks by support automation to create efficient and effective customer service.
What is support automation?
Support automation is the customer assistance provided by AI or software, which predominantly automates the workflow management process. For instance, automation rules allow your service desk agents to focus on more crucial tasks. As a result, customer service automation can enhance your employeesโ productivity while at the same time strengthen customer relationships.
Benefits of support automation
Increased customer satisfaction
Businesses can generally increase their productivity and focus on customers that require special assistance by automating redundant daily tasks. As a result, the response times are better, and customers are happier.ย
Improved employee productivity
Customer support automation enables your agents to be present and focus on crucial daily tasks. Quality support automation software allows you to distribute customer inquiries according to your needs, ultimately improving your business processes. The help desk features such as rules and reports both contribute to improved ticket resolution time and improved productivity without the need for constant supervision.ย
Spending less money
Support automation can save your brand not only time but money too. Due to process automation, you do not have to hire extra employees. Instead, you can set up automation in a system and generate more profit for less, hence boosting your annualized ROI.
How to set up support automation?
To set up support automation, you need effective and efficient help desk ticket software with powerful automation tools. Of course, the tool you choose depends on the preferences and needs of your business. For instance, if you have a call center, it makes sense that you are looking for support automation for a tool with automated features such as automatic callback, IVR, call transfers, etc.
However, if you are looking for a complete support automation solution, help desk software, such as LiveAgent, is the right choice for your business.ย Help desk software is a customer service system that tracks customer inquiries on multiple platforms, creates reports, automates repetitive unnecessary tasks/processes, and more. In addition, LiveAgent is a help desk system that offers various subscriptions, depending on your business goals.
However, before choosing a help desk solution, you need to consider if the system offers helpful support automation features. Here are some of the LiveAgentโs automation features;
Time Rules
The time rules is a help desk automation feature that is triggered by time rather than action. For instance, your business can set a time rule that sends a follow-up email after 48 hours.ย
Rules
LiveAgent also offers the rules feature, which enables your brand to automate processes, such as; resolving tickets, ticket transfers, adding tags, and more.ย ย
IVR
The interactive voice response is an automated phone system, which gathers and provides information to customers. The system interacts with callers and then proceeds to execute appropriate/requested action. For instance, it can;
- connect a client to the appropriate department
- offer a callback if the line is too long
As a result, your company can improve response times and reduce call transfers simply by automating the call support process.ย
Automatic Callback
The automatic callback function is one of the call center features that allows your customers to request a callback whenever the queue is too long and there are no available agents. As a result, you can prevent customer frustration, create a smooth agent workflow, and improve the overall customer experience.ย
Automated ticket distributionย
The automated ticket distribution is a feature that ensures that each of your customer service representatives receives an optimal load of ticket requests. The optimal ticket load differs from company to company. LiveAgent allows you to set your optimal, preferred ticket load for your team with four different routing options: average or max utilization, ring to all, and random assignment.ย
All of these features allow you to automate redundant support processes.
So, how can you set up support automation features inside LiveAgent?
You can set up assignment rules and notification rules in the rule configuration screen in LiveAgent in just a few minutes. Check out our extensive webinar to learn more.ย
If you have any issues setting up automation features inside LiveAgent, do not hesitate to contact our customer support for assistance.ย
Improvement of support automation
Tips:
Automate email forwarding
A quality customer service system can automatically forward all your emails into one platform, where it sorts them out. Thus, you can have all customer inquiries in one place. In addition, the system has a set of features that enable your agents to view all the customer details from CRM right inside the ticket. Moreover, you can set emails for ticket rating so you can get feedback right away.ย
Create ticket organization
Disorganized customer inquiries can be detrimental to any brand. A proper help desk system that includes automation features enables you to create tags that can quickly provide an excellent ticket organization for your agents. Moreover, tags play a huge role in setting support automation processes. For instance, if you have a ticket with an URGENT tag, you can set a rule, which automatically prioritizes these inquiries for your agents.ย
Donโt over automateย
The most important tip to improve your support automation is donโt overdo it. As much as you are trying to reduce the human intervention to create a fully automated business, too much automation can be contra-productive. Donโt get us wrong automated workflows can eliminate repetitive tasks and consequently improve customer inquiry resolution times. However, customers do not want to talk to robots all the time. Always make sure you think of your customers first and only automate reasonable and helpful processes to your niche.ย
Discover more
Are you ready to automate repetitive support processes?
LiveAgent is help desk software that automates, tracks, and reports. Try out all the features and improve your customer service immediately.
Frequently asked questions
What is support automation?
Support automation is the customer assistance provided by AI or software, which predominantly automates the workflow management process. Furthermore, customer service automation allows your service desk agents to focus on more crucial tasks, hence improves productivity.
What are the benefits of support automation?
The benefits of support automation include increased customer satisfaction, improved employee productivity, and spending less money on resources.
How to set up support automation?
To set up support automation you need an effective and efficient help desk solution, such as help desk software that not only automates but reports and tracks customer inquiries too.
How to improve my support automation?
Our number one tip to improve your support automation is to not overdo it. As much as you are trying to reduce the human intervention to create a fully automated business, too much automation can be contra-productive. Donโt get us wrong automated workflows can eliminate repetitive tasks and consequently improve customer inquiry resolution times. However, customers do not want to talk to robots all the time. Always make sure you think of your customers first and only automate reasonable and helpful processes to your niche.
Providing excellent customer service leads to increased customer engagement and loyalty, which in turn generates more revenue and positive word-of-mouth advertising. According to customer service statistics, 77% of customers would recommend a company they had a positive experience with, and 72% of customers share positive experiences with at least six people. Engaged customers spend 300% more than non-engaged customers and increasing customer retention rates by just 5% can increase profits by 25% to 95%. Increasing employee engagement by 10% can increase profits by $2,400 per representative annually. Becoming a top-performer in NPS is crucial to reaping the benefits of excellent service.
Good customer service is more than just responding to emails. To excel, a business must cover multiple communication channels, and the principles of good customer service must be understood. Speed, honesty, and accessibility are the essential principles for good customer service. To achieve speed, the skills of customer service agents and the right tools must be in place. Honesty involves telling the truth even if it's not easy, while accessibility involves operating for a more extended period and providing self-service options. Ultimately, following these principles leads to benefits such as increased revenue and improved brand image. KPI's can be used to measure customer satisfaction, and LiveAgent is a tool that can help businesses provide stellar customer service.
Need to improve your customer service?
To improve customer service, LiveAgent offers a 24/7 service with no setup fees. With the rise of e-commerce, businesses are adapting to new strategies, including automation and chatbots. While these cost-efficient options are useful for handling high volumes of customer queries, it's important to maintain a human connection. LiveAgent offers fail-proof tips to ensure customer satisfaction.
