What are call detail records?
Call detail records or CDR for short, are types of metadata that capture the information about phone interactions in your contact center. These can be inbound and outbound calls as well as text messages on your telephone system. Call detail records allow businesses to analyze and better understand the ins and outs of the phone interactions their contact centers have. CDRs are available for analysis on all your connected devices – including mobile phones and other devices.
Data on all incoming and outgoing calls are collected regularly to be processed for various diagnostic, usage, and capacity reporting purposes.
Call detail records are also an important resource for billing purposes as they specifically pinpoint the usage of telephone systems in companies that rely either on VoIP or traditional telephony to conduct their business.
There are two ways through which you can log calls:
- wireless network – logs are recorded through the company’s cellular network tower
- VoIP (voice over internet protocol) – data from both incoming and outgoing calls are recorded, in this case from both VoIP and wireless cellular network
Call detail records are generated by dedicated software. Once CDR files are created, they are stored in a database where you can later access and analyze them. Some companies with a greater volume of phone interactions may use software to generate, store, analyze and create reports on contact center metrics including CDRs.
Why are call data records important?
Call detail records were initially developed by telecommunications companies solely for billing purposes. However, as the needs of modern businesses progressed, call detail records started becoming an integral part of many contact center operations.
CDRs are considered one of the most significant VoIP call metrics. If you want to stay on top of your goals and KPIs and keep consistent results, you should analyze them regularly.
Here are some of the key benefits call detail records can bring to your business:
- billing purposes – Your telephone service provider can estimate how much they are going to bill you for a time period. Furthermore, if any issues or discrepancies arise, CDRs provide easy and accessible digital evidence that helps resolve them quickly and efficiently.
- reporting – There are many reports that can be generated in a contact center environment. This includes communication activity, actual call performance metrics, the activity of users, and VoIP call metrics are all crucial for running an efficient contact center.
- planning – Analyzing call center metrics as well as call detail records themselves allows you to better estimate future activities. Using this information, you can make more informed decisions about campaigns, allocating budgets, etc.
- staying organized – CDRs are a convenient way to keep all the telephone call records of your activities organized and accessible whenever you need to have a look at them.
- productivity tracking – Staying focused and productive is one of the most crucial parts of running a successful call center. CDRs allow you to track and measure the productivity of your employees, phone systems, as well as the whole business.
- insights – CDRs can uncover issues with your VoIP service that you might have otherwise missed. Moreover, they allow you to better understand other KPIs of your contact center for improvement.
- spotting trends – You can use this data to not only uncover trends that you can use to improve your business (e.g. most active time of day to make calls) but can also detect any anomalous activities or abnormal behavior that may occur. Some abnormal activities can be a natural part of the contact center environments, but you might want to look into them further if you find that they are repeating themselves.
- budgeting – CDRs provide great insights into how much your company spends on the phone systems. When you have a detailed understanding of your call center’s day-to-day activities and operations you are able to better allocate your resources. This way you can ensure that you are running an efficient business without wasting money.
- discovering security threats – These records allow administrators to flag and investigate any fraudulent activities that might otherwise remain unnoticed.
What does a call detail record contain?
Even though call detail records can often be included in various contact center reports, they provide a great deal of data on their own.
Let’s have a look at what information you can discover when studying call detail records in your contact center.
- source of the call – The name and phone number of the person who initiated the given interaction.
- call destination – The phone number of the party that has been contacted. Together with the source of the call you can find out who called whom.
- date and time of the call – When exactly did the call occur.
- duration of the call – How long the call lasted. This information is usually displayed in minutes.
- type of the call – What kind of call transpired – inbound or outbound.
- cost – This is based on a per-minute rate.
- other diagnostic and usage information
While CDRs store metadata – the data about data – on phone calls or even SMS messaging, they do not reveal the contents of those interactions. However, if you’d like to analyze your call recordings, LiveAgent call recording software is the one for you.
How to check call detail recordings in LiveAgent
There are two very easy ways to check call detail recordings using LiveAgent:
The first option:
- Log into LiveAgent
- Click on Calls
- Click on Call History
From here you can see the CDRs with all the included data.
The second option:
- Log into LiveAgent
- Click on Tickets
- Click on Ticket Filter
- Click on Call
- Browse tickets that include CDR tag
This way you can not only see the CDRs but also other ticket details regarding given customer interaction.
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What are call detail records (CDRs)?
CDRs are types or metadata - data about data. They record information about incoming and outgoing calls in your contact center. Some of the information you can obtain from CDRs is the source, destination, duration, and cost of the calls.
How does call detail record analysis work?
You can perform an analysis of CDRs by itself, or you can include the CDR data in broader reports. You can use these data to assess the productivity of your agents and your contact center.
Who can access CDRs?
In LiveAgent, agents can review CDRs by logging into their accounts, clicking on Calls, and then clicking on Call History.
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