A service level agreement (SLA) is a contract between a service provider and customer that defines what level of service has to be provided to the customer at all times. SLAs typically cover quality of service, availability of service, and provider responsibilities.
In customer support, a service level agreement typically defines how fast a provider has to answer a customer’s service request.
Service level agreements can cover/define tons of internal goals and metrics that need to be met. One example of a team goal could be a response time commitment. For example, a service level agreement could state that the software provider’s service desk has to answer the customer’s queries from email, live chat, and the phone within 1 business hour.
If this goal is not met, the customer has the right for reimbursement.
Typically, SLAs include predefined penalties that can be enforced if the service provider doesn’t meet the terms of service. These penalties are often handled via credits that are equal to a certain percentage of the vendor’s monthly profit made from the customer’s account. If the real goal is not met, the customer has the right to reimbursement in the form of a credit which can be applied to future monthly subscription charges.
SLAs are important because they define clear customer expectations and provider responsibilities. If they are not met, each party knows the consequences. This ensures that if problems arise, no party pleads ignorance and tries to excuse their behavior.
SLAs are also beneficial to use because they hold your employees accountable and keep efficiency and productivity high. If there are no agreements or performance goals in place, employees can get “lazy” and assume a mindset that everything will get done eventually. This can create a build-up of support tickets, fuel customer frustration, and hurt your business. If your customers are unsatisfied with the service you provide, it’s likely that they’ll churn and take their business elsewhere.
Thus, if you want to provide excellent service and uphold business goals and solution times, you should look into adding a service management software into your arsenal of tools.
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It depends on the types of SLA rules and levels you create. For example, if you create an SLA level that has the “First Answer” due in one hour, then the tickets that are tied to this SLA level must be answered within one hour during specified business hours. If they’re not answered within one hour, they will be marked as overdue, and the SLA will be unfulfilled.
SLA levels define the SLA response times that your support agents need to meet. Please note that when you’re creating your SLA levels in the LiveAgent help desk software, you can define your business hours to exclude holidays or weekends.
SLA rules are automation rules that are executed when certain conditions are met. These rules can streamline agent workflow and override other existing rules if needed.
SLA rules can also be combined with automation rules to escalate tickets that are not marked as new.
If you want to take a closer look at your support department’s performance, LiveAgent gives you to option to generate SLA compliance reports. These reports showcase all fulfilled and missed SLAs across departments and specific time frames. Individual entries can be sorted by department, agent, and date.
All SLA compliance reports can be exported into a CSV file to make it easier to share with higher management.
Use this LiveAgent REST API guide for call values from SLA compliance reports.
Apart from SLA compliance reports, LiveAgent also keeps logs of all fulfilled and missed SLAs. The logs can be filtered by departments and by a specific time range. Individual entries can be sorted by the requester, ticket ID, SLA start time, department, agent, due date, close date, and SLA remaining/overdue time. All SLA logs can be exported into a CSV file as well.
Use this LiveAgent REST API guide to call values from the SLA log report.
Stay on top of all messages from your VIP clients with SLA rules, levels, and our “To-Solve” feature. Try it today. No credit card required. Start a free 14-day trial.
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