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The best Gmail alternatives

Looking for a reliable Gmail alternative to improve your business communication? Then look no further. LiveAgent is an innovative platform that offers a wide range of features and integrations, allowing you to manage your emails and support tickets with ease. Try LiveAgent today and take your support to the next level!

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A complete guide to the best Gmail alternatives

Gmail is a popular email platform used by businesses for online communication and improving customer relations. However, it has its limitations.

In this article, we explore various Gmail alternatives and compare their key features, benefits, and pricing to help you find the best one for your business needs.

Why consider alternatives to Gmail?

There are several reasons and key factors that might lead you to explore some Gmail alternatives, whether for personal use or for your business. Some of these reasons may include:

  • Cost: While Gmail offers a free version, advanced business plans come with a monthly fee. Some users may seek a more cost-effective option, especially if they require additional features or more storage.
  • User experience: Gmail’s interface used to be considered the most user-friendly on the market. Nowadays, many Gmail alternatives offer an intuitive interface. By exploring these email providers, users can find a platform that perfectly aligns with their preferences and facilitates an enjoyable experience.
  • Compatibility and integrations: The integration between Gmail and other Google services is seamless. On the other hand, users that rely on other third-party apps may find that the Gmail alternatives provide better integration options and capabilities.
  • Storage capacity: Gmail provides a limited amount of free storage, which is shared across multiple Google services, such as Google Drive, Gmail, and Google Photos. This storage capacity may not be enough for users with high email volumes with large attachments.
    Better organization: Gmail has organization features that use categories and labels. This organization is sufficient for many, but may not be for everyone.
  • Limited customization: Gmail’s customization options are quite limited compared to some of the other email services. If you are a person that requires a more personalized email experience or needs specific features for your business, you might consider an alternative provider instead.

Ultimately, considering alternatives is important for finding a platform that leads to higher customer satisfaction and retention. Exploring different email services helps you identify those that best meet your needs in terms of features, cost, and overall user experience.

What are the limitations of Gmail for business?

While Gmail is a very popular choice for many different businesses, it comes with certain limitations that can impact team collaboration, productivity, and overall customer service. Some of these key limitations include:

  • Lack of a universal inbox: Gmail does not support a universal inbox feature, which makes it difficult for support agents to manage and track customer interactions across multiple channels. The lack of this essential feature can cause slower responses and create a disjointed customer experience.
  • Absence of multi-agent dashboard overview: Gmail also lacks a multi-agent dashboard which limits monitoring customer support team efficiency and performance. Without an overview of agents’ inboxes and performance metrics, it’s more challenging to manage workloads and track each agent’s progress.
  • Limited collaboration features: Gmail offers basic collaboration tools, such as email forwarding or Google Docs sharing. However, it lacks more advanced features like real-time email collaboration, shared inboxes, and assigned tasks. These features are crucial for efficient teamwork, especially for a customer service team.
  • Integration with non-Google services: While Gmail integrations with other Google services are seamless, it may not be the case for other third-party tools and applications many businesses rely on.

By considering these limitations, businesses can make better decisions about whether Gmail is the best option for them.

The 15 best Gmail alternatives

1. LiveAgent

If you’re looking for Gmail’s excellent alternative, you may want to consider LiveAgent. With over 15,000 customers worldwide, including companies such as Yamaha, Huawei, and Forbes, LiveAgent is a great choice for businesses of all sizes.

LiveAgent’s main goal is to provide an omnichannel customer service platform that includes email, live chat, social media, and phone support, making it a great option for companies looking to streamline their customer communication.

LiveAgent homepage - ideal Zendesk alternative for small businesses

Key features

  • Ticket management
  • Automation features
  • Email forwarding
  • SLA rules
  • Email templates
  • Hybrid stream ticketing
  • SPAM filters
  • SSL encryption
  • Omnichannel capabilities
  • LiveAgent’s universal inbox
  • 220+ integrations
  • Team collaboration tools
  • Extensive analytics and reports

Key integrations

Integrations are important to improve LiveAgent’s performance and link together different tools to improve your day-to-day work. You can integrate them through API, use native integrations, or activate them through a plugin.

Some of these integrations include:

  • Salesforce
  • Jira
  • Slack
  • Magento
  • iCloud
  • Trello
  • WhatsApp
  • PayPal
  • Google Calendar
  • Shopify

Pros

  • Easy to set up and use
  • Omnichannel capabilities
  • Affordable pricing
  • Highly customizable

Cons

  • Could use a few more themes
  • Unable to log into two browsers with the same account at the same time

Best for …

LiveAgent is a great option for companies of all sizes operating in different industries, including healthcare, eCommerce, finance, IT, and more. With its basic and premium plans, it’s highly scalable and therefore accessible to small and large companies.

Pricing

  • Free trial: YES
  • Small: $9/agent per month, billed annually
  • Medium: $29/agent per month, billed annually
  • Large: $49/agent per month, billed annually
  • Enterprise: $69/agent per month, billed annually

2. Zoho Mail

Zoho Mail is a reliable Gmail alternative. Zoho boasts over 50 million users around the world, which makes them a popular email service provider for businesses of all sizes. Zoho Mail focuses on providing a comprehensive email platform to streamline workflows.

Zoho Mail homepage - a professional Gmail alternative for businesses

Key features

  • Custom email address
  • Extensive control panel
  • Email retention
  • Mobile app for both iOS and Android
  • Advanced search
  • Signatures
  • User management
  • Group management
  • Calendar migration

Key integrations

Zoho Mail pairs with many different applications, including:

  • Google Drive
  • Gravatar
  • Dropbox
  • Alexa
  • Zapier
  • Slack

Pros

  • Sharing email drafts
  • User-friendly interface
  • Easy to use and integrate

Cons

  • The search filter is not very accurate
  • Limited storage capacity management
  • Insufficient spam messaging filtering

Best for …

Zoho Mail is a feature-rich platform that caters mostly to small to medium-sized businesses working in IT, healthcare, eCommerce, and education.

Pricing

  • Free trial: 15 days
  • Mail Lite: $0.99 per user/month billed annually – 5GB storage per user
  • Mail Lite: $1.13 per user/month billed annually – 10GB storage per user
  • Mail Premium: $3.60 per user/month billed annually – 50GB storage per user
  • Workplace: from $3 per user/month billed annually

3. Outlook

Outlook can be a great Gmail alternative for your business. With over 400 million users worldwide, Outlook is a popular choice for individuals, as well as businesses. Their customers include LinkedIn, Dell, and Rolls-Royce, making it a trusted option for enterprise-level organizations.

Microsoft Outlook homepage - a top Gmail competitor with seamless integration

Key features

  • Built-in calendar
  • Free access to Microsoft Office apps
  • Voice-controlled navigation
  • Integration with Microsoft tools
  • Advanced email organization
  • Shared mailboxes and calendars
  • Advanced search and filtering
  • Task management
  • Customizable interface
  • 50GB of storage

Key integrations

As a part of the Microsoft family, Outlook offers the following integrations:

  • Microsoft Office Suite (Word, Excel, PowerPoint, OneNote)
  • Microsoft Teams
  • OneDrive
  • SharePoint
  • Dynamics 365
  • Power Automate

You can also take advantage of third-party integrations like:

  • Slack
  • Trello
  • Zoom
  • Salesforce

Pros

  • User-friendly interface
  • Microsoft tools integration
  • Real-time email monitoring

Cons

  • Insufficient mobile app

Best for …

Outlook is an email management software suitable for businesses of all sizes. Its customer base spans industries like education, healthcare, finance, HR, and others.

Pricing

  • $159.99
  • Free with limited features
Or you can opt for Microsoft 365 and Microsoft Teams that contain Outlook with the following subscriptions:
  • Basic: $6 per user per month
  • Standard: $12.50 per user per month
  • Premium: $22 per user per month
  • Microsoft 365 Apps for business: $8.25 per user per month
Check out a full Outlook alternative comparison and find out how it holds up against LiveAgent.

4. Yahoo! Mail

Yahoo! Mail is one of the most popular email providers on the market and has been around for over two decades. With millions of users worldwide, Yahoo! Mail is a trusted Gmail alternative. With its many features, Yahoo! Mail is a robust solution that can help you stay organized and productive. Yahoo! Mail homepage - a well-known Gmail competitor with a streamlined interface

Key features

  • Customizable mailbox
  • Incoming mail filtering
  • Mail Archive
  • Calendar
  • Create events
  • Security and privacy features
  • Spam alerts

Key integrations

To experience Yahoo! Mail’s full potential, you can pair it with apps like:
  • Grammarly Business
  • Microsoft Outlook
  • Google Workspace
  • Mozilla Thunderbird
  • Apple Mail
  • Teamstack

Pros

  • Affordable
  • A lot of built-in templates
  • User-friendly interface

Cons

  • Emails are sometimes sent to the spam folder or trash
  • Limited folder management

Best for …

Yahoo! Mail is a user-friendly platform most people use for personal use cases. Although it is not geared toward specific industries, you can find Yahoo! Mail in entertainment, media, and education. However, the lack of advanced features makes it less suitable for medium-sized and large organizations.

Pricing

  • Yahoo! Mail Free
  • Yahoo! Mail Plus: $5/month

5. Titan Mail

Titan Mail is an alternative to Gmail that helps over 100 000 active users build deeper customer relationships. With its many features and mobile-friendly interface, it is accessible to everyone either in the office or on the go.

Titan Mail homepage - a customer relationship-oriented Gmail alternative

Key features

  • Auto-responders
  • Archiving
  • Auto-responders
  • Canned responses
  • Response management
  • Email templates
  • Inbox management

Key integrations

Titan Mail currently does not offer extensive third-party integrations like some other email providers. It supports standard email protocols such as IMAP and SMTP that allow users to access their accounts through various email clients, like Outlook and Thunderbird.

Pros

  • Secure emails
  • iOS and Android app
  • Ad-free experience

Cons

  • Limited user base
  • Limited integrations
  • Occasional issues with deliverability

Best for …

Titan Mail is most suitable for personal use, entrepreneurs, and small teams working in IT, finance, research, and development. However, the limited integration options can prevent larger companies from using Titan Mail.

Pricing

  • No free version or free trial
  • Titan Business Pro: $2 per user/month
  • Titan Business Premium: $2.45 per user/month

6. Tutanota

Tutanota is the best alternative to Gmail when it comes to end-to-end encryption. Compatible with various browsers, iOS, Android, macOS, Windows, and Linux, Tutanota is an accessible solution for everyone who strives to keep their data protected at all times.

Tutanota homepage - a secure and privacy-focused Gmail alternative

Key features

  • End-to-end encryption
  • Auto-responders
  • Calendars
  • Full-text search
  • Email monitoring
  • Inbox management
  • Email templates
  • Contact forms
  • Response management

Key integrations

  • Tutanota desktop clients
  • Tutanota mobile apps
  • Tutanota API

Pros

  • Strong security
  • Free version
  • Continuous improvement and development of features

Cons

  • Insufficient storage
  • Limited third-party integrations
  • The software can be slow

Best for …

Tutanota is an excellent option for businesses that put data security at the forefront. Suitable for individuals and small teams, as well as large-scale operations, Tutanota’s customers can be found in fields like healthcare, finance, journalism and media, non-profit and advocacy, and IT.

Pricing

  • Free plan
  • Premium: €1 per month
  • Teams: €4 per month

7. Hushmail

With over 20 years of experience providing secure email services, Hushmail is a trusted Gmail alternative. Hushmail’s main goal is to provide encrypted email communication that is accessible from anywhere.

Hushmail homepage - a secure Gmail alternative for encrypted communication

Key features

  • Encrypted emails
  • Secure web forms
  • Electronic signatures
  • Private message center

Key integrations

You can pair your Hushmail accounts with the following third-party applications:

  • Microsoft 365
  • Microsoft Outlook
  • Apple Mail

Pros

  • Full confidentiality
  • Email encryption
  • Easy to use

Cons

  • Price
  • App not available for Android
  • Outdated interface design

Best for …

Hushmail is a highly secure email platform, primarily suitable for small to medium-sized organizations that prioritize user privacy, data security, and compliance with industry-specific regulations. Their customers include healthcare providers and lawyers.

Pricing

  • Hushmail for Healthcare: from $11.99/month
  • Hushmail for Small Business: from $5.99/month
  • Hushmail for Law: from $9.99/month
  • Hushmail for Personal Use: from $49.98/month
  • Custom Solutions: Contact the sales team

8. Mailfence

Mailfence is a secure Gmail alternative with over 2 million users worldwide. It focuses on providing end-to-end encryption and secure email communication to protect sensitive information.

Mailfence homepage - a secure Gmail competitor protecting user data

Key features

  • Digital signatures
  • Email encryption
  • Keystore
  • No tracking
  • No ads
  • Personalized domain name
  • Calendar
  • Edit and share documents
  • Import contacts

Key integrations

Mailfence can be integrated with the following third-party tools:

  • Microsoft Outlook
  • Google Authenticator
  • Gmail
  • Thunderbird

Pros

  • Free plan
  • Group page feature
  • High-level security

Cons

  • Limited integrations
  • Insufficient customer support

Best for …

Mailfence is a good Gmail alternative for small and medium-sized businesses that prioritize privacy and security. It offers end-to-end encryption, an ad-free experience, and customizable features.

Pricing

  • Free
  • Entry: €3.50 per month
  • Pro: €9.50 per month
  • Ultra: €29.00 per month

9. Mozilla Thunderbird

Mozilla Thunderbird provides a free and open-source service that is highly customizable and integrates with other applications. It also offers many advanced features, making it a comprehensive productivity tool suitable for many.

Thunderbird homepage - a customizable Gmail alternative with extensive plugin support

Key features

  • Attachments reminder
  • Search tools
  • Quick filter tools
  • Message archive
  • Smart folders
  • Add-ons manager
  • Phishing protection
  • Automated updates
  • Large files management
  • Tabbed email

Key integrations

You can connect your Mozilla Thunderbird to other applications, including:

  • Yahoo Mail
  • Mailfence
  • Sidekick
  • McAfee LiveSafe
  • Outlook
  • Google Calendar

Pros

  • Reliable and easy to use
  • Free
  • Great add-ons

Cons

  • The user interface looks a little outdated
  • Updates can break the existing add-ons

Best for …

Thunderbird is a cost-effective option, suitable for small to medium-sized businesses and startups with limited budgets. Its most common use cases are in non-profits, education, media, and various startups. It may not be the best fit for large companies that require advanced features and integrations with other business tools.

Pricing

  • Mozilla Thunderbird is a FREE service.

10. Aol mail

If you’re looking for a Gmail alternative, Aol Mail is a worthy contender. From small businesses to large corporations, their customer base spans various industries, including finance, healthcare, and entertainment. Their main focus is to provide an easy-to-use email platform that is accessible from anywhere, making it reliable for people on the go.

Aol Mail homepage - a user-friendly Gmail alternative

Key features

  • Integrated calendar
  • Instant messaging
  • Unlimited storage
  • Advanced spam and virus protection
  • Keyboard shortcuts
  • Inbox management
  • Third-party integrations
  • Mobile app

Key integrations

Aol mail offers different third-party apps including:

  • Facebook
  • SplitCam
  • Slack
  • Google Analytics

Pros

  • Helpful search features
  • Easy to use
  • It’s free

Cons

  • Insufficient customer service
  • A lot of ads
  • Unable to send large files

Best for …

Aol Mail is a suitable alternative for freelancers, and small to medium-sized businesses across all industries. Thanks to its scalability, it’s an ideal solution for businesses that are still growing and expanding.

Pricing

  • Free
  • Remove paid advertising – $4.99 per month

11. iCloud Mail

With millions of customers worldwide, iCloud Mail is a popular choice for those who use Apple products. iCloud Mail’s main focus is to provide an email platform that seamlessly integrates with other Apple services, like iCloud Drive and Contacts, making it a convenient option for Apple users.

iCloud Mail homepage - a secure alternative to Gmail for Apple users

Key features

  • Add and manage email addresses
  • Custom email domain
  • Hide my email in the mail
  • Folder organization
  • Set up rules to filter emails
  • Junk mail management

Key integrations

Among iCloud Mail integrations you can find:

  • Apple Mail
  • Apple Calendar
  • Apple contacts
  • Apple notes
  • iCloud photos
  • iCloud Drive
  • Some third-party apps

Pros

  • Spam filter
  • Simple to use
  • You can set VIP senders

Cons

  • Limited storage
  • Expensive additional storage
  • Lacking Android device support

Best for …

iCloud Mail can be a great alternative for businesses that already predominantly use Apple devices. Mostly, it is suitable for smaller businesses or startups, as iCloud Mail does not offer a lot of features and integrations that might be necessary for larger organizations.

Pricing

  • Free – iCloud 5GB
  • iCloud+ 50GB – $0.99/month
  • iCloud+ 200GB – $2.99/month
  • iCloud+ 2TB – $9.99/month

12. ProtonMail

ProtonMail has over 10 million users worldwide. It caters to businesses of different sizes that prioritize privacy and security. ProtonMail provides end-to-end email encryption and secure email communication, making it a reliable option if you need to protect sensitive information.

Proton mail homepage - a privacy-focused Gmail alternative

Key features

  • End-to-end email encryption
  • Free private mail
  • Mobile app for Android and iOS
  • Inbox customization
  • Inbox organization and management
  • Manage online identities
  • Advanced search
  • Keyboard shortcuts

Key integrations

ProtonMail can be connected to:

  • Microsoft Outlook
  • Mozilla Thunderbird
  • Apple Mail
  • Integration with Android devices
  • Integration with iOS devices

Pros

  • Easy-to-use clean interface
  • Email privacy protection

Cons

  • Password management
  • Not available in some countries

Best for …

ProtonMail is a privacy-focused and secure email platform that is most suitable for companies working in cybersecurity, journalism, legal operations, and other fields where data privacy is of utmost concern.

Pricing

For individuals:

  • Proton Free: 0 €/month
  • Mail Plus: 4.99 €/month
  • Proton Unlimited: 11.99 €/month

For businesses:

  • Mail Essentials: 7.99 € per user/month for 1 month
  • Business: 12.99 € per user/month for 1 month
  • Enterprise: Contact Sales for a customizable plan

13. GMX Email

Another Gmail alternative worth considering is GMX Email. It is a popular email provider for businesses in varying industries. Their customers include those who value customization and flexibility. With features like protection against viruses, spam filters, and mobile app access, GMX Email is an email solution that can help you stay connected and productive.

GMX Email homepage - a versatile Gmail alternative with big storage

Key features

  • GMX Organizer
  • Smart planning
  • Import other calendars
  • iOS and Android calendar synchronization
  • Shared calendar
  • File editing
  • Office tools
  • Spell check
  • GMX Translator
  • Search tools

Key integrations

GMX Email comes with many integrations, including

  • LiveAgent
  • Zapier
  • Gmail
  • Yahoo
  • Outlook

Pros

  • Price
  • Mobile app
  • Security features

Cons

  • Limited customization options
  • Lack of conversation view feature
  • Issues with email delivery

Best for …

GMX Email can be a good choice for small businesses with limited budgets looking for a free and user-friendly email platform. It is an especially popular choice in German-speaking countries.

Pricing

  • GMX Email is a FREE service.

14. Yandex Mail

Yandex Mail is a Russian software that’s easy to use and accessible from anywhere. This Gmail alternative is a robust email solution that can help you keep everything organized and stay efficient at the same time.

Yandex Mail a Russian Gmail alternative offering robust features

Key features

  • Message and newsletter management
  • Translator
  • Smart suggestions
  • Security features
  • Store files on Yandex Disk
  • Video calls
  • Meetings
  • Document management
  • Collaboration tools
  • Calendar

Key integrations

You can connect your Yandex Mail account with the following apps:

  • Gmail
  • Microsoft Outlook
  • Yahoo mail
  • Rambler

Pros

  • No ads
  • Storage capacity

Cons

  • No spam protection
  • Not very popular outside of Russia
  • Potential privacy issues

Best for …

Yandex Mail is mostly used in Russia, with a very small customer base outside of the country.

Pricing

Personal:

  • Premium 200GB: $ 1.37/month – prepaid 1-year subscription
  • Premium 2TB: $2.42 – prepaid 1-year subscription
  • Premium 3TB: $ 6/month – prepaid 1-year subscription

Business (Yandex360)

  • Basic: RUB 249 /month per member
  • Optimal: RUB 469 /month per member
  • Advanced: RUB 1399 /month per member

15. Fastmail

If you’re searching for a Gmail alternative, Fastmail is an interesting option to consider. With over 20 years of experience providing email services, Fastmail is trusted by many businesses. They offer features like end-to-end encryption, two-factor authentication, and customizable spam filters that can help to keep your confidential information safe.

Fastmail homepage - a reliable Gmail competitor with a clean design

Key features

  • Search tools
  • Mail import tool
  • Email scheduling
  • Full-featured calendars
  • Masked Email
  • Custom themes
  • Manage and add users on any plan
  • Email retention archive

Key integrations

Among Fastmail’s integrations you can find:

  • Zapier
  • Trello
  • Boomerang
  • Microsoft Outlook
  • Mozilla Thunderbird
  • Apple Mail
  • Google Calendar

Pros

  • No Ads
  • Affordable pricing
  • Highly customizable spam filters

Cons

  • No end-to-end encryption
  • Lack of document collaboration tools

Best for …

Fastmail is a great choice for smaller and medium-sized businesses in education, media, and eCommerce.

Pricing

  • Free trial
  • Basic plan: $ 3 per user/month
  • Standard plan: $ 5 per user/month
  • Professional plan: $ 9 per user/month

What are the key factors for choosing a Gmail alternative

Email continues to be an important communication tool for not only individuals but also many businesses. While Gmail has been a popular choice among many users, people are seeking email alternatives that offer improved privacy, security, and additional features. Let’s look at some key factors that may help you determine which Gmail alternative is right for you.

Business needs and requirements

Businesses’ particular needs and requirements play a crucial role in email provider selection. By understanding these needs, businesses can ensure that they choose a provider that aligns with their objectives and enhances their overall productivity. Some companies require a particular suite of features, while others keep a close look at the available payment plans.

For example, if you need an affordable solution with omnichannel capabilities, opt for something like LiveAgent. If you’re working with confidential customer data and require a higher level of privacy, consider Mailfence, or StartMail.

Universal inbox and multi-agent dashboard

A universal Inbox allows users to manage multiple email accounts from various providers in one central location. It helps streamline email management and saves time by eliminating the need to switch between platforms.

The Multi-Agent Dashboard is a particularly important feature for businesses that require multiple team members to access and manage a shared email account. It enables more efficient collaboration, where team members can assign tasks, track progress, and ensure timely responses to inquiries from their customers. LiveAgent, a ticketing system, and email management software, provides both of these features with the added advantage of customization options.

Integration with other tools

Another key factor to consider is the possibility to integrate your email service with other tools that are necessary for your day-to-day operations. Seamless integration between your email and other productivity tools can significantly enhance efficiency and collaboration within your organization. These tools might include calendars, CRM systems, help desk systems, analytics, and many others. Although there is not a recommended amount of integrations an email tool should have, opt for one that can cover all your needs and still have some spare.

Storage capacity

Storage capacity is a crucial factor that determines how much data can be stored within the system. This data includes things such as emails, documents, audio files, photos, videos, etc.

Having adequate storage is important to manage all communications without worrying about running out of space and having to delete important information.

Therefore, it is crucial to choose an email provider that offers enough email storage space for your particular needs to ensure smooth and uninterrupted communication.

Security and privacy

Companies send emails every day that involve sensitive data and confidential information. This is the reason why you should never overlook email providers’ security and privacy policies.

Make sure that they offer end-to-end encryption that ensures your emails are encrypted during transit and can only be decrypted by the recipient. Another important feature is a Two-Factor Authentication (2FA) can add an extra layer of protection to your account by requiring a unique code in addition to your password.

Make sure that your email service does not rely on advertisements or tracking to generate revenue. This way you don’t have to be afraid that they will sell your data to third parties for marketing purposes.

Reading Privacy Policy and Data Storage is also essential to understand how your data is stored, processed, and protected by the email service provider. Ideally, they should follow strict data protection regulations and store data in secure locations with strong encryption standards.

Collaboration features

Collaboration features are another key factor to consider when choosing a Gmail alternative, as efficient teamwork and communication are vital for businesses to thrive and grow. Advanced collaboration features can streamline workflows, improve productivity, enhance team cooperation, and improve customer satisfaction.

These collaborative features may include:

  • Shared inboxes and folders: These enable multiple team members to access, manage, and respond to emails collaboratively.
    Email tagging and assignment: It allows users to tag and assign emails to specific team members, ensuring that everyone stays on top of their responsibilities.
  • Internal notes and comments: Adding notes and comments to emails without changing the original content can help team members discuss matters related to specific emails.
  • Sharing calendars and scheduling: Sharing calendars, creating events, and scheduling meetings within your email service can improve team organization and keep everyone informed about upcoming deadlines, appointments, and milestones.
  • Integration with collaboration tools: An email service should offer seamless integration with popular collaboration tools like Slack, WhatsApp, Jira, and more. This ensures smooth communication and task management across teams.

Customizability and branding

Being able to customize and personalize everything you use for your business is important to make sure that it aligns with your brand identity and meets your unique needs. An email service with customizable branding can help maintain a consistent and professional business image.

Here are some examples of customization features that can be beneficial for your company brand:

  • Creating a custom domain for email addresses
  • Email templates
  • Signatures
  • Customizable filters and labels

How to ensure a smooth transition to your chosen Gmail alternative?

Prepare your team

If you are considering switching from Gmail to a different email service, make sure you prepare your team for this change to ensure a smooth transition.

The first step is to communicate the reasons for switching and the benefits that the new service can bring to the team and the company in general. This will help your team understand why the change is necessary and motivate them to learn the new system.

Once your team is on board, it’s important to assess their training needs and create a training plan. It should take into account your team’s familiarity with the new system and take action accordingly. Providing hands-on training and resources such as video tutorials, in-person training or seminars, or even keeping an updated knowledge base can be helpful.

Last but not least, ongoing support and resources for further skill development are crucial for ensuring your team gains confidence in using the new system. This can include regular check-ins, feedback sessions, and access to additional training.

Manage data migration and integration

To have a smooth migration process from Gmail to the new email service provider, manage your data migration and integration as effectively as you can. Here are some tips on how you can ensure a seamless transition to your chosen alternative.

Firstly, create a plan for data migration from Gmail to the new service. It should outline the steps you need to take to move all your emails, contacts, and files to the new platform. Make sure you have a backup of all your data before initiating the migration.

Next, ensure your new email service integrates seamlessly with other tools you use in your organization for communication, collaboration, and productivity. For example, if you use a project management tool, make sure that your email service integrates with it.

Some email providers like LiveAgent offer a seamless free Gmail migration to your new account.

Conclusion

In conclusion, many available alternatives can provide you with many benefits and advantages based on your particular needs and requirements. Whether you are looking for better security, more storage space, advanced features, or improved collaboration tools, there’s an email service out there that can offer you just that.

Don’t hesitate to explore your options and make the switch to a Gmail alternative that will work for you. LiveAgent is definitely an option worth considering; it offers a wide range of benefits, including an advanced ticketing tool, seamless integration with other tools, and excellent email management solutions.

A comparison chart of the top 5 Gmail alternatives

Gmail alternative LiveAgent Zoho Mail Outlook Yahoo! Mail Titan Mail
Capterra rating
Overall software ratings from verified users on Capterra.
Free version
LiveAgent offers free version.
Zoho Mail doesn't offer free version.
Outlook offers free version.
Yahoo! Mail offers free version.
Titan Mail doesn't offer free version.
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Zoho Mail offers free trial.
Outlook offers free trial.
Yahoo! Mail doesn't offer free trial.
Titan Mail doesn't offer free trial.
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    Great customer service starts with better Help Desk Software. See the benefits of LiveAgent and get started with it in 5 minutes.

    Provide excellent customer service.

    LiveAgent offers a comprehensive customer care solution with features like live chat, call center, ticketing system, social media integration, and knowledge base. It provides excellent customer service with 24/7 support and 30-day free trial.

    Great customer service starts with better Help Desk Software. See the benefits of LiveAgent and get started with it in 5 minutes.

    Provide excellent customer service.

    LiveAgent offers a comprehensive customer care solution with live chat, call center, ticketing system, social media support, and knowledge base.

    Sendy integration allows you to manage your email campaigns from LiveAgent. Simply integrate it via Zapier and start gaining benefits.

    Sendy

    Sendy is an email newsletter application for bulk trackable emails. It integrates with LiveAgent for better campaign management and subscription information. Benefits include efficient workflow and easy email campaign sending.

    Archiving as a tool is really needed. By archiving you optimize and clean your helpdesk. Archiving runs automatically. You can archive all your messages.

    Archiving

    LiveAgent offers a customizable ticketing system and VoIP phone systems. It also provides a 14-day free trial with one-on-one demos and the option to export tickets in HTML or PDF format. The software allows for easy transfer of ticket lists, knowledge bases, and live chats. Adform provides digital marketing technology company solutions and services with customer service support and online tutorials. Asana and Slack integrate with LiveAgent, streamlining workflow for business teams. LiveAgent also offers archiving features for efficient customer support.

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    AppSumo 2024 - Terms & Conditions - LiveAgent

    The LiveAgent AppSumo 365 plan is subject to the terms and conditions set by Quality Unit. The plan can be redeemed using a unique alphanumeric code purchased via AppSumo. The code must be entered along with necessary registration data. All rights to the service belong to Quality Unit and unauthorized access or modification is prohibited. Users are responsible for the content they post and must maintain the confidentiality of their login information. Quality Unit may charge additional fees for shared logins. Users can create separate logins for multiple people. Quality Unit reserves the right to access user accounts for technical support purposes and will maintain the security and confidentiality of user data. The Service includes the LiveAgent help desk and chat system, as well as various features and integrations. The Plan is specifically designed for AppSumo users and cannot be transferred to non-AppSumo users. The Plan is branding free and includes access to premium integrations, subject to their respective terms and conditions. Quality Unit may modify or discontinue the Plan without notice. The Plan is provided "as is" and Quality Unit is not responsible for any interruptions or failures of the service. Quality Unit will not be liable for any indirect or consequential damages. The validity of purchased codes expires on July 15, 2024, and unused codes will not be refunded. Each code can only be used once and attempts to reuse codes will be denied. The Plan can be continued after expiration by switching to regular plans. Any changes to the Plan, including adding more agents, may be subject to additional fees. Breach of the terms and conditions may result in the discontinuation of access to the service. Inactive accounts may be terminated and data associated with the account will be permanently deleted. Quality Unit reserves the right to change the terms and conditions at any time. Users agree to abide by the terms and conditions when purchasing the Plan.

    How to contact ACAST's customer service via email, live chat support, phone number, social media support, and self-service support.

    ACAST Help Desk Contacts

    Acast Marketplace is the largest podcast exchange, offering sponsorship and ads with targeted technology. Acast provides exceptional customer support through email, live chat, and social media channels. Contact them at support@acast.com or visit their website for more information.

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