Call device scheduling

What is call device scheduling?

Device scheduling is a call center feature that allows agents to select times and dates of call availability. This feature will automatically turn call availability on and off particular devices according to selected times and dates. With Device scheduling, customer support agents don’t have to turn their availability on and off manually – the feature will do it automatically. 

How does call device scheduling work?

As a LiveAgent user, while in the app, you can click on the Voice Status options (the phone icon in the top right corner in LiveAgent) and activate the feature in the settings of a device of your selection. You can select different custom options on various devices if necessary. Once you activate this feature, your call availability will automatically change based on desired time of day and date. Customers won’t be able to contact you by phone outside of selected times and dates. This feature works for any connected calling device you choose – softphone, mobile device, SIP phone, and other. 

Why should you use call device scheduling?

Device scheduling takes care of agent call center shifts, so they don’t have to manually turn their availability on and off. This feature will automatically take care of agent availability, so they can focus on other tasks without fear that agents will miss their shifts or continue working long after the shift is over. Device scheduling can help prevent several operational issues such as missed calls, routing to unavailable agents, and more based on individual customer care call center specifics. This feature is also helpful for agents with multiple devices for use in different locations and conditions. 

Why is device scheduling important?

Device scheduling is important because it can improve call center management in multiple cases. First of all, it makes it easier to manage customer calls during device increases in an office or in cases where multiple devices are available for a single agent. Customer service agents with multiple devices can feel safe because they will only receive calls on the device that our scheduling feature sets as online. The phone calls in an entire organization will always route only to the correct person and only to online agents. 

Key benefits

  • Better agent management – Scheduling all calls helps you manage your teams more effectively, regardless of agent location or calling device location. 
  • Enhanced call organization – Organizing calling devices helps agents stay on top of providing basic services without mistakes such as leaving a calling device online when it should be offline, etcetera.
  • Improved time management – Automatizing the schedules of call devices allows agents to focus on phone calls instead of managing their devices.

How to activate the call device scheduling feature?

Activating this feature is easy and takes just a couple of minutes to complete. Follow the short guide below. Note that you have to have a SIP device connected to be able to activate this feature. 

  • Open your LiveAgent and click on Voice Status options (phone icon in the top right corner).
A picture showing how to access Voice Status in LiveAgent
Voice status
  • Select and click on the SIP device on which you want to set up device scheduling. Click the “Schedule new plan” button at the bottom of the window.
A picture showing where to access device scheduling in Voice status settings
Setting up a new plan on a device
  • Choose times when you want the SIP device to turn on the call availability and click Save at the bottom of the window.
A picture showing device scheduler in LiveAgent
Scheduling device availability

Frequently asked questions

What is call device scheduling?

Device scheduling is a call center feature that allows agents to select times and dates of call availability. This feature will automatically turn call availability on and off particular devices according to selected times and dates. With Device scheduling, customer support agents don’t have to turn their availability on and off manually - the feature will do it automatically.

How can I use call device scheduling?

As a LiveAgent user, while in the app, you can click on the Voice Status options (the phone icon in the top right corner in LiveAgent), and activate the feature in the settings of a device of your selection. You can select different times and dates on various devices if necessary. Once you activate this feature, your call availability will automatically change based on desired times and dates.

Can I use call device scheduling on multiple devices?

Yes, you can set up different times of availability on different devices, regardless of how many they are. Set up your phone to be available outside of your regular office hours, set your SIP device to available during work hours, or mix and match according to your preferences.

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