Security Policy & Compliance

A call center software is a product that is meant to take care of the business phone conversations, and that is what we specialize in at LiveAgent. It is possible to use the software to perform outgoing calls, attend incoming calls, track various parameters about each call, and provide automated scripts for the team. Even with the presence of different communication channels like live chat and social media, the phone remains an integral part of business communication. Yet, there are a couple of challenges that are associated with the call center software and every user needs to be aware of the same.

1. Call Center Security

(1) Personal data threat

(2) Internal Threat

(3) External Threat

b) Reasons to Improve Call Center Security

2. PCI Compliance

a) Changes Brought About by PCI Compliance

b) Practices to Avoid for PCI Compliance

Call Center Security

The security component of call center software is very important. We can perpetually end up with a large vulnerability like knowledge management systems, employee entry portals, and email. It is important for the call center to have the latest generation security protocols so that it is possible to store the company details in a virtual data room, which in turn helps ramp up productivity and lower operating costs.

Personal Data Threat

There are breaches that occur at various companies like healthcare providers, financial institutions and even in consumer service companies. However, these breaches tend to affect the call centers in the aftermath, as the call centers usually have Personally Identifiable Information (PII) to double check on the credentials of the caller. If these details, which contained information about the bank cards, email addresses, and date of birth, has been previously leaked, there is a danger of the call center customer details being vulnerable to a great extent.

Internal Threat

There are multiple internal threats to a call center security policy. They may be of different types:

Temporary Employers

Every institution has a set of temporary workers that may be looking to get the most out of their small working time at a company before leaving the position.

Accidental Clickers

There are individuals who inadvertently expose customer data, which is quite sensitive, by clicking on malicious links.

Employee With A Grudge

This threat comes from an employee who may have a deep grudge and they are often compared to a Trojan horse when they try to access sensitive data.

Internal Hacker

These threats are likely to emerge within the IT department, where clever hackers will be looking to manipulate the vulnerability or exposed sections of the data center.

Basic Cleaner

These threats are from people who use USB sticks in order to load keyloggers and other malice software so as to steal private data.

External Threat

There is more. A huge rise in external threats has been seen lately, which look to exploit new technological vulnerabilities within a company. The criminals have been able to come up with a large number of ways in order to bypass endpoint and network security technology, which has grown a lot in the last few years. For example, the growing security features within the debit and credit cards has led to an increase in direct mobile fraud.

Practices to Avoid for PCI Compliance

There are also call centers that do practices that compromise security – including the idea of reading out sensitive data. There are certain practices that need to be weeded out with PCI compliance. They are:

Voice Transactions without Encryption

It is not advisable to collect cardholder information over the phone. If the situation cannot be avoided, it is important to use encryption technology.

Payment Information Access Provision

This should not be provided even when the customer is on the phone.

Sharing of Cardholder Data

Even agents should not receive access to the information without the right security measures and a justified purpose.

Writing Down of Sensitive Information

The cardholder data should not be written down on a paper under any circumstance.

Usage of Mobile Devices

This is a strong way to increase the incidence of information leak.

Final Thoughts

Running a business is a demanding adventure, and taking care of customers the right way is way harder than one might think. Call centers are definitely the way to go for enterprises, but a security policy and a powerful compliance strategy are mandatory for anyone who is looking to tackle challenges the smart way. This article hopefully serves as a strong reference for executives looking for quality information in this domain.