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Follow up email after application templates

You’ve applied for a job and now you’re waiting to hear back, but it is important to stay on the company’s radar in the meantime.

One way to do that is by sending a follow-up email after your application. This post provides tips and examples for writing follow-up emails to help you stand out from the competition.

The importance of sending a follow-up email after an application

Many potential candidates don’t take the time to send a follow-up email after applying for a job. However, sending such a message shows that you’re really interested in the position and willing to put in the extra effort to land the job.

It also demonstrates your attention to detail and good manners, which are both qualities that will make you more attractive to potential employers. Even a brief email can reiterate your interest in the position, highlight your qualifications, and/or answer any interview questions that the hiring manager may have about your application.

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Another quite pragmatic reason to send a follow-up email is that sometimes applications simply get lost in the system. By sending this kind of message, you make sure that your application will not be overlooked. And who knows, maybe your follow-up email will be just what sets you apart from the other candidates and gets you the job.

Topics you should avoid mentioning in these types of emails are pay negotiation, discussing vacation days, and so on. At this stage, it’s too early for these discussions and you may come across as too eager and impatient.

How to title a follow-up email after application

The title of your email should be straightforward to help the hiring manager know what the message is about and who it’s from right away. If you overdo your title then it may end up in their spam folder, so keep it short, sweet, and to the point.

Follow up email after application subject line examples

  • [Job title] – Follow-up application
  • Did you receive my [position] application?
  • [Your Name] – Follow-up application for [position applied for]
  • Application for the [position applied for] vacancy – Follow-up
After application email template example

How to write a follow-up email after application

First of all, don’t send one too soon. The general rule of thumb is to wait at least two weeks before sending a follow-up email. This will give the hiring manager enough time to review all of the applications and narrow down their list of candidates. If you send your email soon after your job application, it may come across as needy or desperate.

When you’re ready to write your email, there are a few things you should keep in mind:

  • don’t go on and on – No one wants to read a long, rambling email. Get to the point quickly and be sure to proofread your email for any typos or grammatical errors.
  • be professional – Even though it’s tempting to add in a little bit of personality, this is not the time to do so. A follow-up email is all about making a good impression, so be sure to sound professional and courteous throughout.
  • continually express your interest in the position – Be sure to mention why you’re interested in the position and how your qualifications make you the perfect candidate for the job.
  • offer to answer any questions – If the hiring manager has any questions about your application, tell them you’ll be happy to answer them. This shows a willingness to help out and provides an opportunity for you to further sell yourself as a candidate.
  • thank them for their time – Finally, be sure to thank the hiring manager for considering your application. This is just good manners and will help make a good impression.
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If you’ve applied for a job that you’re excited about, it’s worth taking the time to write a follow-up email.

What to include in a follow-up email after application

  • the position you applied for
  • when and how you applied for the job
  • why you’re very interested in the job
  • your qualifications for the role
  • express gratitude for their time
  • attach your CV/resume/any other additional documents
LiveAgent gives you the power to design your own customer email templates.

Follow up email after application examples and templates

[job title] – follow up application

Good morning [name of hiring manager],
I wanted to make sure that you received my application for the [job title] position at [company name]. I applied on [date you applied] and included my resume, cover letter, and a list of references.
I am very excited about this opportunity and believe that my qualifications make me the perfect candidate for this job. I would be more than happy to answer any questions you may have about my application.
Thank you for your time and consideration, and I look forward to hearing from you soon.
Sincerely,
[Your name]
[Your email address]
[Your phone number]

Application for [job role] – follow up

Hello [name of hiring manager],
I hope you are well. I applied for the [job role] position at [company name] on [date you applied].
I wanted to make sure that my application was received and that I am still being considered for the role. I am very excited about this opportunity and would love to discuss it further with you.
Thank you for your time and consideration, and I look forward to hearing from you soon.
Sincerely,
[Your name]
[Your email address]
[Your phone number]

[Hiring manager’s name] – follow-up email after job application

Hello [hiring manager’s name],
I recently applied for the [job role] position at [company name].
I just wanted to check that you received my application and find out if you would have any updates on the interview process. This position sounds very exciting to me and I would love to be considered for the role.
Thank you for your time, and I hope that you will get in touch soon.
Sincerely,
[Your name]
[Your email address]
[Your phone number]

Follow-up email after job application

Hello [hiring manager’s name],
Thank you for considering me for the [job role] position at [company name].
I wanted to follow up on my application and ask if there are any updates on the hiring process. I think that my qualifications would make me the perfect candidate for the job.
If you have any questions, I would be more than happy to answer them.
Thank you.
Sincerely,
[Your name]
[Your email address]
[Your phone number]

Have you received my [job role] application?

Hi there,
I recently applied for the [job role] position at [company name]. However, I haven’t received any confirmation that my application was accepted.
I, therefore, just wanted to make sure that it went through. Could you please let me know if you have received it? If not, I will happily send all of the necessary information again.
Thank you for your time and consideration, and I look forward to hearing from you soon.
Sincerely,
[Your name]
[Your email address]
[Your phone number]
Attached: [resume/cover letter/references]

Re: my [job role] application

Good morning,
I applied to your company for the [job role] position on [date you applied]. I understand that it might take some time to go through all the applications, but I just wanted to check in to see if you have any updates yet.
I am confident that my qualifications would make me the perfect candidate for the job, and I would be a valuable asset to your team. In case you haven’t had a chance to review my application yet, I attached it again for your convenience.
I would be happy to answer any questions that you might have about my application.
Sincerely,
[Your name]
[Your email address]
[Your phone number]

Following Up on my Job Application for [position] at [company]

Hello,
I hope all is well. I applied for the [position] position at [company name] on [date you applied]. I just wanted to check in and make sure that my application was received.
I am confident that I have the qualifications and skills that would make me the perfect candidate for this job and I would love to discuss it further with you. If you have any questions or if you need any additional information, please do not hesitate to contact me.
Thanks for your time and for considering my application. I look forward to hearing back soon.
Sincerely,
[Your name]
[Your email address]
[Your phone number]

Follow up: [position] at [company]

Hello,
I recently applied for the [position] position at [company name].
I wanted to quickly ask if there are any updates on the hiring process or if you have had a chance to review my application yet. I believe that my qualifications would make me an excellent candidate for this job and I would like to discuss the role further with you.
If you need any additional information, please do not hesitate to contact me. Thank you in advance.
Sincerely,
[Your name]
[Your email address]
[Your phone number]
Attached: [resume/cover letter/references]

Just wanted to follow up on [job role]

Good morning,
I recently applied for the [position] position at your company and I just wanted to check in. Since a few days passed and I didn’t get any confirmation that my application was received, I wanted to make sure that it went through.
In case you haven’t had a chance to review my application yet, I’ve attached it again for your convenience.
Thank you for your time.
Sincerely,
[Your name]
[Your email address]
[Your phone number]
Attached: [resume/cover]

[Job role] – have you received my application?

Hello,
I recently applied for the [job role] position at your company, but I’m yet to receive any confirmation that my application has been processed. Since it’s been a few days, I just wanted to check in and make sure everything went through ok.
I would be grateful if you could let me know if my application was received and when I can expect to hear back from you.
Thank you for your time and consideration.
Sincerely,
[Your name]
[Your email address]
[Your phone number]
Attached: [resume/cover letter/references]

Follow up email after application good practices

The best way to follow up after an application will vary depending on the company and the position you’re applying for. However, here are a few general tips to keep in mind:

  • Don’t be too pushy or persistent – a single follow-up email is usually sufficient. If you don’t hear back after that, it’s probably a good idea to move on.
  • Be concise – in a follow-up email, you don’t need to outline all of your qualifications or entire resume. A brief statement about why you’re excited about the position and how your skills fit will suffice.
  • Proofread carefully – a well-written and error-free email will make a much better impression than one with typos or grammatical mistakes.
  • Have all documents ready – if the hiring manager requests additional information (such as references or writing samples), be sure to have them readily available.
  • Add your contact details – include your direct email address and phone number so that the hiring manager can easily get in touch with you.
  • Mention how you applied – if you applied online, include a link to your application or resume. If you applied in person, say when and where you did so.
  • Make sure it’s personal – a generic follow-up email is much less likely to get a response than one that’s addressed to the specific hiring manager and tailored to the company.
  • Use a professional email subject line – something like “following up on the [job role] vacancy” or “checking in about my job application” will do.
  • Include your name and contact information – in case the email gets forwarded, the hiring manager must know who you are and how to reach you.
  • Be polite and professional – even if you don’t get the job, it’s always a good idea to leave a positive impression. You might be considered for another role in the future.
  • Create a template – if you’re planning on applying to multiple jobs, it’s helpful to have a general follow-up email template that you can customize for each application. That way, you don’t have to start from scratch each time.
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Hiring managers receive dozens, if not hundreds, of applications for each open position, so you shouldn’t be surprised if they don’t have time to respond to every single one.

Summary

By following a few simple tips, you can increase your chances of hearing back after applying for a job. You should follow up with a professional yet short email, and include all of the relevant information that the hiring manager might need. With a little effort, you’ll be one step closer to landing your dream job.

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Frequently asked questions

When can I follow up with my potential employer?

The best time to follow up with a potential employer depends on what interview stage of the application process you’re at. However, a good rule of thumb is to wait at least a week or two after submitting your application or having an interview. If you haven’t heard back from the company by then, you can reach out to the hiring manager or recruiter to ask about the status of your application. Be sure to express your interest in the position and thank them for their time.

What are some tips for following up with a potential employer after submitting an application?

The best way to follow up after submitting a resume is to send a polite email to the employer. In your message, thank them for considering you for the position and express your interest in meeting with them. You can also provide additional information or answer any questions they may have. Employers appreciate candidates who take the initiative to follow up, so make sure to do so professionally and courteously.

I submitted a job application, what should I do next?

Wait, don’t do anything just yet. The hiring manager needs time to review all of the applications and narrow down the list of candidates. Give them at least a week before following up with an email. In the meantime, you can prepare for your job interview by doing some research on the company and practicing your answers to common questions.

How can I politely ask about my application status?

Simply send an email to the hiring manager or recruiter and express your interest in the position. You can ask about the status of your application and if there are any other steps you could take to help your chances of being hired. Don’t rush it though, give them time, and don’t act desperate.

What can I expect after submitting my job application?

It can vary depending on the company, but usually, you will receive an email or call within a few days confirming that your application has been received. If they are interested in interviewing you, they will contact you to schedule a meeting or a call. Otherwise, you may not hear anything back, and that’s okay too.

Should I follow up with the company if I haven't heard anything after a certain period of time has passed since applying?

Submitting a job application can feel like a waiting game. You wait to hear back from the company, but days or even weeks can go by without a word. In this case, it’s perfectly acceptable and even encouraged, to follow up with the employer.
However, don’t reach out too soon and don’t behave like it is the only job offer in the world.

How to react if no one replies to my job application?

It’s normal to feel disappointed if you don’t hear back after submitting a job application. However, it’s important to stay positive and continue looking for more job opportunities. There are many reasons why an employer might not get back to you after receiving your application. It could be that they have already filled the position, or that they are still in the process of reviewing applications. The best thing you can do is to keep applying for jobs and stay optimistic. There are many other opportunities out there, and you will eventually find the right fit. Good luck.

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