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Follow up email after interview templates

After investing time and energy into a job interview, it’s good to follow up with the hiring manager. A well-crafted thank you note can make the difference between getting a job offer and not hearing back at all. In this template, we will discuss tips for writing a thank you email after an interview and strategies for staying at the front of the hiring manager’s mind.

The importance of following up after interviews

Sending a perfect follow-up email after the interview shows that you’re interested in the position and that you’re willing to go the extra mile. It also gives you a chance to clarify any questions or concerns that the interviewer may have had but didn’t manage to address during the interview.

Additionally, employers usually appreciate job interview follow-up emails because they show that the candidate is detail-oriented and takes initiative. Sometimes, hiring managers even make employment decisions based on the quality of thank-you notes. So sending one can be the deciding factor between two equally qualified candidates. Either way, you have nothing to lose here.

So if you want to stand out from other candidates, be sure to send a follow-up email after your interview.

Guy working on laptop

How to title a follow-up email after an interview

When following up with someone after a job interview, the title of your email can be “Follow Up” or “Thank You.” The latter is more polite, but the former is more direct and to the point. You could also include the job title in the follow-up email subject line. It will help the hiring manager remember who you are.

If you want to be even more specific about what the email is regarding, you could add a sub-title such as “Interview Follow Up” or “Thank You – Interview.” This way, the hiring manager will know right away what the email is about, which may be helpful for them if they handle a lot of tasks.

After interview email template

Follow-up email after interview subject line examples

  • Thank You
  • Thank you for the [job role] interview
  • Thank you for your time
  • Follow up – [job role] interview
  • [Job role] Interview Feedback
  • Thank You Note after Job Interview
  • A Thank You and a Request for Feedback

How to write a follow-up email after an interview

There are a few good practices you need to follow if you want to avoid making any faux pas.

First, keep the email short – you don’t want to rehash everything that was talked about during the interview in your follow-up email. A few sentences will suffice. Shorter is usually better.

Second, make sure to address any concerns or questions that you may have. This will show the hiring manager that you’re serious about the position and that you’re taking their feedback to heart.

Third, reiterate your interest in the position and explain why you’d be a great fit. Finally, highlight your qualifications again and be sure to thank the interviewer for their time – this may seem like a no-brainer, but it’s often overlooked.

A follow-up email should be sent within 24 hours of the interview, but not straight after you leave the interview room. This shows that you’re organized and eager to move forward in the hiring process.

You should also decide whether to use “hi” or “good morning” in your email. The former is more relaxed, while the latter sounds more formal. If you’re not sure which to use, it’s always better to err on the side of the formal approach. Remember that you’ll meet your interviewer during the interview so you can “feel the vibe” and choose the right words. Some are not fans of using “good morning” since it can be seen as too presumptuous, yet it depends on many factors.

Your follow-up email can be equally or even more important than the interview, so don’t underestimate the power of these messages. Make sure you always send them during the job interview process.

What to include in a follow-up email after an interview

  • a very short summary of the interview
  • additional questions or doubts to dispel
  • your interest in the future role and company
  • a short sentence on why you would be perfect for the job
  • your gratitude for the interviewer’s time
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Follow-up email after an interview – examples, and templates

Below, we’ve included a few interview follow-up email examples:

Follow Up Email After Job Interview

Subject: Thank you for your time

Hi [interviewer’s name],

Thank you so much for taking the time to meet with me yesterday. I enjoyed learning more about the [position] role and getting a better sense of what the team is working on.

I’m confident that my skills and qualifications would make me a valuable asset to the team. I’m excited about the possibility of joining [company] and contributing to its success.

Thank you again for your time and consideration. I look forward to hearing from you soon.

Best,
[Your name]

Follow Up Email After Phone Interview

Subject: [Role] – interview follow-up

Hi [interviewer’s Name],

Thank you so much for taking the time to speak with me yesterday about the [role] at your company, I appreciate it.

After thinking more about the position, I wanted to reiterate my interest and ask a few questions. Is there any particular time frame that you have in mind for a decision to be made? And is there anything else you would like to know about me?

I am confident that I have the skills and experience required for this job, and I would love to have the opportunity to put them to work at your company. Thank you again for your time, and I look forward to hearing from you soon.

Best,
[Your Name]

Job Interview Follow Up Email

Subject: Thank you for your time!

Hi [interviewer’s name],

I wanted to be sure to thank you again for taking the time to interview me yesterday. I enjoyed speaking with you and am very excited about the possibility of joining your team.

I wanted to follow up with you regarding one thing we spoke about during the interview. I realized that I didn’t ask about your requirements for relocation. I am willing to move if necessary and I wanted to make sure that was still something you are interested in once the remote environment is no longer an option.

I would love to have the chance to discuss this further with you if possible. Is there a time this week that you could schedule a call? I can be available at any time that works for you.

Thank you again for your time and consideration. I look forward to hearing from you soon.

Best,
[Your name]

Thanking you for the interview

Subject: Thank you for the interview

Hi [interviewer’s name],

I wanted to be sure to thank you again for taking the time to interview me yesterday. I enjoyed speaking with you and am very excited about the possibility of joining your team.

I wanted to follow up with a few questions that we didn’t have a chance to discuss during the interview.
First, I wanted to confirm that I would be able to reimburse you for my commute expenses or be able to work remotely until the COVID-19 pandemic is over.

Second, when can I expect to hear back from you about the position?

If you have a minute, could we speak again so that I can ask some more questions? I’ll call you at the number you provided if so.

Thank you,
[Your Name]

Personal thank-you note

Subject: Job interview follow-up email – thank you!

Good morning [interviewer’s name],

Thank you so much for taking the time to meet with me yesterday. I enjoyed learning more about the [position] role and getting to know your team. It was great to hear more about your experiences at [company] and how you think the position could benefit me.

I wanted to be sure to let you know that I am very interested in the position and I look forward to hearing from you soon about the next steps.

Best,
[Your name]

Informal thank-you

Subject: Thank you for your time!

Hi [interviewer’s name],

Thank you so much for taking the time to meet with me yesterday. It was great to learn more about the role. I appreciate all of the information you shared with me and it seems like the team is doing some really interesting work.

I just wanted to drop a quick note to say thank you again for your time and to let you know that I am very excited about the opportunity to join the team. I look forward to hearing from you soon.

Best,
[Your name]

It’s good to send a “thank you” email as soon as possible after the interview, especially if the time frame for the decision process was provided. This shows that you are grateful for the opportunity and excited about the role.

Business Email Templates

How to write a second follow up email after an interview

You had a great interview with the company but you haven’t heard back. You’re not sure what to do – should you write another email or not?

Well, there could be a few reasons why you haven’t heard back. Maybe they’re just busy, get hundreds of emails, and haven’t had a chance to reply to you yet. Or they decided to go with another candidate. There’s also a chance that your interview didn’t go as well as you thought it did, or they still are in the process of deciding. Moreover, your previous email could have landed in their spam email inbox.

But no matter what the reason is, it’s always a good idea to send a subsequent email after an interview if you haven’t received a reply to the first.

Second email after interview - template

Here are some tips on how to write your job interview follow up email:

First, you should wait at least a week before sending a second follow-up email. If you contact the company again too soon, they may think you’re desperate.

Next, make sure that your follow-up email is polite and professional. Address the interviewer by their name and start with a courteous phrase such as “Thank you for taking the time to meet with me.”

In your email, remind them of who you are and why you’re interested in the position. You can also mention something that you talked about during the interview to help them to remember you.

Finally, be sure to thank them again for their time and express your interest in the position. Do this naturally though, and try not to sound too eager.

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Here you’ll find a few examples of a second follow-up email, subject lines, and email body:

A kind reminder

Subject: Thank you for your time

Hi [interviewer’s name],

I wanted to be sure to thank you again for taking the time to interview me last week. I enjoyed speaking with you and am very excited about the possibility of joining your team.

I just wanted to ask whether you have your final decision yet. I’m hoping that we can move forward with the process. Is there anything else I can do to improve my candidacy for the job?

Thank you again for your time and consideration. I look forward to hearing from you soon!

Best,
[Your name]

Asking how the process is going

Subject: Just wanted to follow up

Hi [name],

I hope you’re doing well. I wanted to reach out and see if there were any updates on the job opening. I had a great interview with you and am really interested in the position. If you could let me know how the process is going, that would be much appreciated.

Thanks,
[name]

Status

Subject: [position] interview – follow up

Hi [name],

Thanks so much for taking the time to speak with me last week. I really enjoyed learning more about the company and the position.
I wanted to be sure to follow up with you about the status of the position. I hope you’re doing well and that you can give me some good news soon.

Thanks again,
[name]

Requesting more information

Subject: Thank you for the interview last week

Hi [name],

Thanks for taking the time to meet with me last week. I really enjoyed talking with you and learning more about the company. It was great to get some feedback on my resume and learn more about the role.

I wanted to reach out and see if you have any more information about the hiring process. I’m really excited about the opportunity and will continue to keep an eye on your website for updates. If there’s anything I can do to help move things along, please let me know.
Thanks again for your time, I look forward to hearing from you soon.

Best,
[Your name]

Requesting the status

Subject: Following Up on Our Interview

Hello [Name],

I wanted to reach out and see if you had decided on the open position yet. I enjoyed our conversation and am very excited about the possibility of joining your team.

If you could let me know why I haven’t heard anything back yet, that would be much appreciated. I’m confident that I am a good candidate for the job and hope to hear from you soon.

Thank you,
[Your Name]

Informal request

Subject: Any Updates?

Hi [Name],

I hope you’re doing well and have had a chance to check out my resume. I wanted to follow up with you about the job opening just to see if there were any updates. I’m excited about the opportunity and would love to work for your company.

If you could let me know what the status is, that would be much appreciated. I’ll keep an eye on your website for updates, but if there’s anything I can do to help the process in the meantime, please let me know.

Thank you,
[Your Name]

“Can I do anything else?”

Subject: Quick Follow Up

Hi [Name],

Just wanted to check in and see if you had made a decision on the open position yet. I enjoyed speaking with you and am confident that I have the skills and experience you are looking for.

If there’s anything else I can do or provide to help with the decision-making process, please let me know.

Hope to hear back from you soon,
[Your Name]

Using “FWD” to speed up the process

Subject: Fwd: Job Application Follow Up

Hi [Name],

It’s been a while since we talked and I wanted to make sure that I had followed up on my job application appropriately. I had a great conversation with you and am very excited about the possibility of joining your team.

If you could let me know what the next steps are, that would be much appreciated. I’ll keep an eye out for your response, and please let me know if there’s anything else you’d like from me.

Thank you,
[Your Name]

If you don’t hear back from the potential employer up to two weeks after your interview, it’s perfectly acceptable to send a follow-up email. In fact, it’s expected.

Using “FWD” to speed up the process - App - Uploads - 2021 - 09 - Research 7 7am7pm.svg

When you do follow up, reference something specific from the interview conversation that you had. This could be anything from a shared interest to a project you discussed working on together. If there were multiple interviewers, CC them all on the email.

You can also check the company’s website to see if there are updates on the status of the role. If the vacancy announcement disappears from the career page or it is past the time frame provided in the recruitment process, it’s safe to reach out. Even if it potentially means that you didn’t qualify for the position, it’s better to know so you can quit guessing and continue your job search.

And if you don’t hear back at all, just move on. There are plenty of other opportunities out there. And while it is in good practice for companies to reply to all candidates, sometimes they don’t.

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Summary

A follow-up email after the interview is important to show your continued interest in the position and to thank the interviewer(s) for their time. It can also be a good opportunity to reiterate your qualifications and remind them of your availability.

Sending a well-crafted polite follow-up email after the interview can make you stand out from the dozens of candidates and increase your chances of getting the job.

Frequently asked questions

How do you politely ask for an interview result?

After waiting the stipulated time, if you haven’t received any response or feedback from the interviewer then it is polite to contact them and ask about the status of your interview. Mention that you are very keen on knowing the results. However, do not be pushy or aggressive in your tone. Thank them for their time once they inform you about the result. Emailing is always the best and most professional way to follow up. Unless you have been told by the interviewer that it is okay to contact them via phone.

How many times should you follow-up after an interview?

It really depends on the job you’re interviewing for and the company you’re interviewing with. In general, most job applicants should follow up once or twice after an interview. But it’s always best to err on the side of being too persistent rather than not enough. If you haven’t received a decision from the company within a week or two after your interview, it’s generally safe to send a reminder email again. You can either send an email or give them a call – just be sure to personalize your message so it doesn’t come off as spammy.

When should you send a follow-up email after an interview?

You should send a polite job interview follow-up email within 24-48 hours. Doing it too early may signal that you’re desperate or that you don’t have anything else to do. Sending it too late may make the interviewer think you’ve lost interest.

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