As much as every business wants to please their customers each and every time, it’s not always possible to say yes to all customer requests. Embracing the idea that the customer is always right makes it harder to figure out how to say no to customers without disappointing or losing them. However, when a customer demands something that is not available, unreasonable, or simply impossible to provide, everyone involved in direct interactions with customers should be perfectly aware of how to say no to customers in a polite way.
How to say no to customer requests or demands without making customers angry, frustrated, or disappointed? Here are some basics to keep in mind whenever you have to write a rejection letter to your customers or prospects.
Whether it’s a fear of a bad reputation, ruining your relationship with a customer or completely losing their business, rejecting customer requests can be challenging, if you don’t know how to do it in a professional way. In fact, learning how to say no is an essential skill, especially for those working on customer-facing positions. Below are some standard rejection letter templates you can use (and personalize) for your customer interactions.
A rejection letter is a formal letter to inform an applicant that he/she will not be hired.
The letter should briefly summarize the principal reason for not hiring an applicant. The letter should end with a thank you note. Moreover, the rejection letter should be sent within a week of the interview.
The letter should be addressed to the applicant and written in the third person. It should be professional, polite, and brief.
Ready to put our rejection templates to the test?
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