Call invite email templates
Many companies are working extremely hard to increase their online presence. They are also doing their best to use new channels that the Internet and todayโs digital era offer: social media, emails, forms, landing pages, and other marketing and communication tools. But do these tools replace over-the-phone and face-to-face communication with customers, stakeholders, or partners?
The answer is no. Phone calls are an important relationship aspect between companies and their (potential) customers. Thus, this article outlines how you can leverage email marketing to arrange calls with clients.
Millions of emails go in and out of salespeopleโs inboxes every day. You need to know how to send the perfect email so that your message doesnโt get lost in the clutter. This is especially true if itโs a call invitation that youโre sending to an important customer.ย
Why is inviting customers for calls important
Some argue that conventional communication forms like phone calls are outdated. Authors of these opinions tend to forget about some determining factors in communication. They include immediacy, expressions, tones of voice, and pausesโฆ These cues convey messages and important information that would be lost through digital communication. Nothing can replace dialogue and direct conversation between people (at least for the time being.) Throughout the recent pandemic, video calls have become an important part of day-to-day communication. Therefore, you can also send a Zoom meeting invitation to see your respondent face-to-face.
You can set up plans with them, ask them for a confirm rsvp, and if needed, change time and date. Call invite templates will help you do all that. But letโs get to the subject lines first.
Call invite email template subject line examples
- Letโs talk, [name]
- [name], are you ready for a quick chat?
- Still struggling with [pain point]? Letโs discuss some solutions!
- Letโs meet over the phone, [name]
- We need to talk, donโt we?
- Donโt miss out on our call
- Weโd love to hear from you โ literally
- Need a hand with [pain point]? Letโs hop on a call!
- Letโs discuss your [issues] over the phone
- Weโd love to work with you, but we need to talk first
- Itโs all about talking to each other, right?
- Up for a chat?
7 call invite email template ideas
Initial outreach call invite email template
Hey [first name]
My name is [name], and I work at [company].
We work with businesses like yours [company] to [overcome pain points/deliver benefits].
Are you the right person to discuss solutions to such issues? If not, could you connect me with the right person at your company to talk about this?
Iโd love to get in touch with you or your colleague over the phone, as I really value human-to-human contact.
If that would be possible, click this link to schedule a call [link] โ choose a time and date that suits you the most!
Cheers,
[name & company]
Follow-up for a call invite email
Hello [name],
Itโs [name] from [company]. As I mentioned in my previous email, we help [company type] to [overcome pain points/deliver benefits].
Iโm curious about how you handle [an issue that your product or service helps with] at [company].
Weโre experts at [your expertise], and Iโd love to show you what we have been working on recently.
Are you available for a short call this week? Click the link below to schedule your demo โ choose a time and date that suits you the most!
[CTA]
Best,
[name & company]
Demo call invite email template
Hi [name],
Thanks for showing your interest in [product/service] โ weโre excited to see you here!
Since you [visited our website/downloaded an ebook/commented on our social media profile], I bet that youโd like to learn more about our products.
Please click this link to schedule your demo [link] โ choose a time and date that suits you the most!
We look forward to talking to you soon.
Best,
[name & company]
A call invite email template for clients reporting some issues
Hello [name],
Iโve noticed that you reported an issue [the matter of the issue/ticket no.]
I want to resolve your problem as quickly as possible.
I think the quickest way to solve this is to schedule a quick [video] call so that I can walk you through [our dashboard/latest updates/new features] and help you with [pain point].
Click the link below to schedule a call with me:
[CTA]
Regards,
[name & company]
Call invite email template for a possible upsell
Hi there [name],
You already use our [product/service], so I thought I should let you know about our new offer!
[new product/service] is available now, and many of our current clients have already [bought/tested] it. They love the results!
How about we hop on a quick call so I can show you how to make the most of [new product/service]?
Click the button below to book a call with me!
[CTA]
Talk to you soon,
[name]
Persuasive follow-up for a call invite email template
โSchedule a call?โ call invite follow-up email template
Hello [contact name],
Are you still looking for a hand with [pain point]?
If you havenโt found answers to your questions, hit the button below to schedule a call. I can walk you through the solutions and show you exactly how we can help.
[CTA]
Regards,
[name & company]
โQuick questionโ follow-up call invite email template
Hi [name],
Dealing with [pain point] can be a tough job sometimes.
If you tell me some of the biggest challenges that your company has faced recently, I can help you with them and deliver [value proposition].
We can discuss this over the phone, as I think it will be easier for both of us.
Just click this link [link] to schedule a call with one of our experts.
Take care,
[name & company]
Ready to put your call email templates to use?
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Frequently asked questions
How often should I send call invite emails?
The frequency of communication with your existing or prospective clients should be adjusted to a specific campaign, the urgency of an issue, or the value of a potential deal. In any case, remember not to flood your contacts with emails and call invites. Otherwise, your communication may appear spammy.
Should I suggest the time and date of the phone call in a call invite email?
You can mention what time and date works best for you. However, you should leave it to your prospective or existing customers to decide when they want to hop on a call with you.
Should I mention where I obtained a contactโs phone number from?
In general, it depends on the privacy laws in a particular country or state. Usually, you donโt have to mention it, but it is good practice to inform your contact how you obtained their details even if they donโt ask about it. However, If they do ask you, you should give them an honest answer.
Also, remember that you shouldnโt get in touch with people who havenโt expressed a willingness to be contacted by your company.
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