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New employee welcome email to the team templates

Do you have a new employee on board? You should introduce them to the team, but perhaps you’re not sure how. Here’s a guide on how to write a new employee introduction email to your team.

The importance of sending a new employee introduction email to the team

When a new person joins your team, it’s important to introduce them to everyone. This not only welcomes the new employee but also helps the rest of the team feel comfortable with the new addition. It also means that everyone will be on the same page from the start, which can help prevent any confusion or miscommunication down the road.

How to title a new employee introduction email to the team

Don’t overthink it. A simple “Welcome to the team, [new employee’s name]” will do for an introductory email. You could also include the new hire’s start date in the subject line or say something like “Please welcome our newest team member”, or “members” if multiple people are joining at the same time.

It’s always in good taste to be as specific as possible in the subject line so that your current employees know exactly what the email is regarding. That’s why you could also title your employee announcement email with the job position, the new hire’s first name, and surname so that everyone gets the memo without even having to open the message.

Welcome Email Template for New Employee

New employee introduction email to team subject line examples

  • Welcome to the team, [new employee’s name]
  • Please welcome our newest team member(s), [new employee’s name(s)]
  • Let’s welcome [new employee’s name] aboard
  • A warm welcome to [new employee’s name] joining our team
  • Welcome to the team: [new employee’s job position], [new employee’s name and surname]
  • Say hello to our new [new employee’s job position], [new employee’s name]
  • Introducing our newest team member, [new employee’s name]
  • Say hi to [new employee’s name], our newest team member
  • Hello everyone, please welcome [new employee’s name] to the team
  • We have a new member of the team – please welcome [new employee’s name]
  • Meet our newest team member, [new employee’s name]
  • A big welcome to [new employee’s name], our new [new employee’s job position]
Quality Unit newcomer's introduction email

How to write a new employee introduction email to the team

Such a hire announcement email is often your first message about the new employee to the rest of your team, so you’ll want to make a good impression. Your approach may impact how they feel about the new employee and the start of their working relationship together, so it’s important to get this email right.

Start by introducing the new employee and giving some background on them. Include their name, job title, and start date. You could also mention where they’re from, their previous experience, and any other relevant information that would be helpful for the team to know. If you have several new employees joining at once, it’s best to introduce them all in the same email to avoid spamming your team’s inboxes.

New Employee Welcome Email Template

Next, let your team know what to expect from the new employee. Will they be working on specific projects? Do they have any particular skills or expertise that the team can benefit from? If there are any changes to existing roles or responsibilities, be sure to mention them here as well.

It’s also a good idea to explain to the entire company why you’re excited to have them on board. What skills or qualities do they bring to the table? How will they contribute to the team’s success? This is your chance to build up the new employee and get everyone excited about having them around.

Make sure to finish strong by welcoming the new employee once again and letting them know that you’re looking forward to working with them. You could also include a message from the new employee themselves if they’re comfortable sending one. In some companies, they will be CC’d into such an announcement email so that they can introduce themselves to the team after you’ve sent a polite welcome announcement email.

What to include in a new employee introduction email to the team

  • the new employee’s name, job title, and start date
  • a brief overview of their background and experience
  • their contact information (email address, extension, etc.)
  • what projects they’ll be working on
  • why you’re excited to have them on board
  • a message from the new employee (optional)
  • your final thoughts and welcome message

New employee introduction email to team examples and templates

Welcome to the team, [new employee’s name]

Hello everyone,

Please join me in giving a warm welcome to our newest team member, [new employee’s name]. They’ll be joining us as our new [new employee’s job position] starting from [start date].

[New employee’s name] comes to us from [previous company/experience] and we’re excited to have them on board. They will be working on [projects they’ll be working on] and we’re confident that they will be a valuable asset to the team.

Feel free to reach out and introduce yourself – I’m sure they would love to hear from you.
Best,

[Your name]

Please welcome our newest team member(s), [new employee’s name(s)]

Hi all,

It is my great pleasure to introduce our newest team member(s), [new employee’s name(s)]. They will be joining us as [new employee’s job position(s)] starting from [start date].

While we all get acquainted, here’s a little bit about them:

• [New employee #1] – [background/experience]
• [New employee #2] – [background/experience]
• …

I’m confident that they will be [a] valuable asset(s to the team. Please make them feel welcome.

Best,
[Your name]

Let’s welcome [new employee’s name] aboard.

Good morning everyone,

Starting today, we have a new colleague joining our team – [new employee’s name]. They will be working with us as [new employee’s job position]. With their extensive knowledge and experience at [Industry], we are excited to have them on board.

[New employee’s name] will be working closely with [co-workers’ names] on [projects they’ll be working on]. If you have any questions or need help getting acquainted, please don’t hesitate to reach out.

Please join me in giving them a warm welcome. I’m sure you’ll all enjoy working with [new employee’s name].

Best regards,
[Your name]

A warm welcome to [new employee’s name] joining our team.

Hi everyone,

Starting from today, we have a new colleague – [new employee’s name]. They will be joining us in the position of [new employee’s job position].

[New employee’s name] comes to us with [background/experience]. We are excited to have them on board and we know they will be a valuable asset to the team.

[New employee’s name] will be working on [projects they’ll be working on]. Their first day is [start date], so please make sure to say hi when you see them around.

Thanks,
[Your name]

Welcome to the team: [new employee’s job position] [new employee’s name and surname].

Hello team,

I am happy to announce that our recruitment process has been successful and a new [new employee’s job position] will be joining us on [start date].

Please welcome [new employee’s name and surname]. They have [background/experience] and will be working on [projects they’ll be working on].

I am sure you will all make them feel welcome and help them settle into their new role.
Looking forward to seeing great results.

Best,
[Your name]

Say hello to our new [new employee’s job position], [new employee’s name].

Hello,

With great pleasure, I would like to announce that [new employee’s name] will be joining us as our new [new employee’s job position].
[New employee’s name] has already worked with us as a [previous job position] and we are excited to have them on board in this new role.

They will be working on [projects they’ll be working on] along with the rest of the team.
Please make sure to say hello and give them a warm welcome.

Best,
[Your name]

Introducing our newest team member, [new employee’s name]

Morning Team.

We have a new member joining our ranks today – please welcome [new employee’s name] to the team. They’ll be taking on the role of [new employee’s job position] starting from [start date].

[New employee’s name] comes to us with an extensive background in [background/experience]. We’re excited to have them on board and I’m sure you’ll all enjoy working with them.

[New employee’s name] will be primarily working on [projects they’ll be working on]. If you have any questions, please don’t hesitate to reach out.

Looking forward to a great day,
[Your Name]

Say hi to [new employee’s name], our newest team member

Hello,

As some of you may know, we have a new team member starting today – please welcome [new employee’s name]. It is a real pleasure for us to have [new employee’s name] joining our company.

[New employee’s name] will be working as our [new employee’s job position]. They bring with them a wealth of experience in [background/experience] as well as [other relevant information].

[New employee’s name] will be working on [projects they’ll be working on]. Please make sure to introduce yourselves and help them feel welcome.

We are excited to have them on board and I’m sure you’ll all enjoy working with them.

Thanks,
[Your name]

Please welcome [new employee’s name] to the team.

Hi everyone,

I’m excited to announce that [new employee’s name] will be joining us as our new [new employee’s job position]. They have a lot of experience in [background/experience] and we are lucky to have them on board.

[New employee’s name] will be involved in [projects they’ll be working on]. Their first day is today, so please make sure to introduce yourselves and help them feel welcome.

Looking forward to seeing everyone working well together,
[Your name]

Meet our newest team member, [new employee’s name]

Hi everyone,

I wanted to take a quick moment to introduce our newest team member – [new employee’s name]. They’ll be joining us in the role of [new employee’s job position].

Regarding their professional background, [new employee’s name] has worked extensively in [background/experience]. As for [new employee’s job position], they will be primarily working on [projects they’ll be working on].

Please join me in giving them a warm welcome to the team. I’m sure you’ll enjoy working together.

Cheers,
[Your name]

New member of the team – [new employee’s name]

Hi everyone,

We have a new team member starting today – please welcome [new employee’s name].

[New employee’s name] will be joining us as our [new employee’s job position]. They will be a great asset to the team thanks to their previous experience in [background/experience].

[New employee’s name] will be primarily working on [projects they’ll be working on]. Please make sure to introduce yourselves and help them settle in here.

Thanks,
[Your name]

A big welcome to [new employee’s name], our new [new employee’s job position]

Hello team,

We have a new member joining our ranks – please welcome [new employee’s name] to the company.

[New employee’s name] comes to us with an extensive background in [background/experience]. As our new [new employee’s job position], they will be working on [projects they’ll be working on].

Without a doubt, they will be a valuable asset to the team. Make sure to introduce yourselves as soon as you have the chance and start getting to know one another.

Cheers,
[Your name]

Please join me in welcoming [new employee’s name] back to the team.

Morning everyone,

As you may have noticed, [new employee’s name] is back with us starting today. They were previously working at the company in the role of [previous job position], and we are excited to have them rejoining us as our new [new employee’s job position].

[New employee’s name]’s primary focus will be on [projects they’ll be working on].

Please give them a warm welcome back and introduce yourselves if you didn’t meet them during their previous time here. I’m looking forward to seeing great things from them in this new role.

Thanks,
[Your name]

[New Employee] is starting today

Hi everyone,

I wanted to remind you that [new employee’s name] is starting with us today in the role of [new employee’s job position].
[New employee’s name] has worked extensively in [background/experience], and we are excited to have them on board to work on [projects they’ll be working on].

As you might remember from the last team meeting, they will be working remotely for the first few weeks and then in the office full-time starting from [start date].

Please reach out and introduce yourselves online and help them feel welcome before they arrive at the office.

Best wishes,
[Your name]

Welcome [new employee’s name]

Hi everyone,

I’m excited to announce that [new employee’s name] is joining our team today in the role of [new employee’s job position]. Since they were referred to us by [mutual acquaintance], I’m sure you’ll all get along famously.

As our new [new employee’s job position], they will be focusing on [projects they’ll be working on] upon finishing the onboarding process.

Please join me in giving them a warm welcome to the team and helping them fit in.

Cheers,
[Your name]

New employee introduction email to team good practices

When writing a new employee introduction email to your team, there are a few things you should keep in mind to make sure the message is effective:

  • Always use a clear and concise subject line – this will ensure that your email is opened and read by as many people as possible.
  • Try to personalize the email as much as possible – mentioning things like why you’re excited to have the new employee on board and/or how their skills will benefit the team is always a nice touch.
  • Make sure to include all the relevant information about the new employee – information about their job position, background/experience, and what projects they’ll be working on are all important personal details to include.
  • Ensure that you proofread the email before sending it out – it’s unprofessional to send a message that contains typos or grammatical errors.
  • Provide more info on the new employee’s background to provide more context.
  • Be specific about what the new employee will be working on – this will help increase team productivity and provide a clear division of responsibilities.
  • If the new employee is remote, let your team know when they’ll be in the office – doing so will give them a chance to plan an in-person meeting.
  • Include a sentence or two about why you’re excited to have them on board – remember not to go overboard on the compliments though.
  • End with a friendly call-to-action for your team members to introduce themselves.
  • Sometimes, it’s also helpful to CC relevant team members into the email so that they can reach out to the new employee directly.
Quality Unit welcoming new employees email

Summary

You will want to make sure your entire team is on board with the new employee, so it’s important to get the introduction right. By following these tips, you can write a new employee introduction email to your team that will welcome the new hire and help them hit the ground running, as well as get to know about the company culture in advance.

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New employee introduction email to team FAQ

What should be included in an email introduction to new team members?

This will vary depending on the company, but generally speaking, you should include the new employee's job position, background/experience, and what projects they'll be working on. It could also be beneficial to include a sentence or two about why you're excited to have them on board.

Is it necessary to send an email introduction to new team members?

Not strictly, but it is generally considered good practice. An email introduction allows you to provide all the relevant information about the new employee in one place and ensures that everyone on the team is aware of their arrival.

What's the best way to introduce a new remote employee to my team?

If you have a remote employee, you should include information about when they'll be in the office (if at all) and how they can be reached when they're not. You may also want to consider CC’ing relevant team members into the email so that they can get in touch directly.

Should a new employee be CC'd into their welcome announcement email?

You don't need to CC them in the actual announcement email, but you may want to consider CC’ing relevant team members so they can reach out directly. In terms of the actual email, it's generally best to keep it short and sweet – just include the necessary information about the new employee and why you're excited to have them on board.

When should I send a new employee introduction email to my team?

Ideally, you should send a professional introduction email at least a day or two before the new employee's first day. This will give your team time to prepare for their arrival and ensure that everyone is on the same page. You can also send a reminder email on the new hire's first day, just to remind everyone that they're starting and provide any additional information that may be helpful.

How can I notify my current employees about a new hire?

This will largely depend on the size of your organization. If you have a large company, it might be best to send out an email or post a memo on the company intranet. For smaller businesses, a more personal approach like holding a team meeting may be more effective. When you're ready to notify your team about the new hire, there are a few key things to keep in mind. First, make sure you have all the relevant information about them to hand. Second, try to personalize the announcement as much as possible by taking the time to write a message that will resonate with your team rather than just sending out a generic email. Finally, be sure to proofread the announcement before sending it to avoid typos or grammatical errors.

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