Networking email template

Networking is one of the most important things you can do for your career. It lets you build relationships with people who can help you in your professional and personal life.

When networking, it’s often beneficial to send thoughtful emails that will make a good impression. Below, we will discuss best practices for networking emails. We’ll provide tips for what to include in your emails, as well as examples of effective templates.

The importance of sending a networking email

When you’re reaching out to someone for networking purposes, it’s important to send a well-written email. This will help your message hit the mark and increase the chances that the recipient will want to meet with you. The last thing you want is for your email to be ignored or deleted.

A good networking email can also play the role of a greeting. With a good email template, you can introduce yourself to someone who you’d like to connect with. This is a great way to start a relationship and get your foot in the door.

It can also be used for follow-ups as well. For example, if you’ve already met with someone before and had a conversation with them, you can follow up with an email to thank them for their time and continue the conversation.

How to title a networking email

Bear in mind that the title of your email is the first thing that the recipient will see. As such, it’s important to make sure that your header is clear and concise.

Networking email examples

The title should be something that will grab the person’s attention and make them want to read more. Also, remember that you want to come across as professional and polite, so the title of your email should reflect it.

The title should also suggest the current status of your relationship. You wouldn’t title an email to someone you just met as “Hey, old friend”, but you also wouldn’t write an email to your boss with the subject “Hiya, chief”. If the email is being sent to someone you don’t know, keep it formal and brief.

Networking email subject line examples

  • Introducing myself
  • Thanks for the chat
  • Thank you for meeting me
  • Following up on our conversation
  • Thanks for your time
  • I’d love to connect
  • It was great meeting you
  • Follow up from [Networking Event Name]
  • Let’s connect
  • Hello from [Mutual Contact’s Name]
  • Can I buy you a coffee?
  • I’m interested in learning more about your work
  • Do you have any advice?
  • Thank you for the referral

How to write a networking email

As with any email, there are a few things you’ll want to keep in mind when writing this kind of message. Make sure that your email is clear and concise – no one wants to read a long, rambling prose. Get to the point quickly and be respectful of the person’s time, especially if they’re a busy professional.

It’s also important to proofread your email before sending it. This will help to make sure that there are no grammar or spelling errors. Nothing says “unprofessional” like an email with mistakes in it.

Always refer to the recipient by their name rather than using generic terms like “sir” or “madam”. This shows that you’ve taken the time to learn about the person and their preferences.

Also refer to the place where you met or will meet, as this will remind the recipient who you are. Furthermore, make sure to sign off with a friendly, professional closing – “Sincerely” is always a safe bet here.

Example of email networking template

When possible, personalize your email. Mention something that you have in common with the person or compliment them on their work. This will make your email stand out from the generic messages they probably receive.

Finally, be sure to include a call to action. This could be something like asking to meet for coffee or requesting a specific piece of advice. Without a call to action, your email may just get lost in the shuffle.

What to include in a networking email

  • polite greeting
  • introduction
  • purpose of the email
  • call to action
  • closing
  • signature with contact information

Networking email templates and examples

Introducing myself

Hello [Name],

I hope you’re doing well. I’m [Your Name] and I recently came across your work. I was really impressed by [project/article/book/etc.].

I’m reaching out to introduce myself and see if you’d be free for a coffee chat sometime in the next few weeks. I think it would be great to connect and learn more about your work.

Thank you for your time,
[Your Name]

Following up on our conversation

Hi [Name],

It was great meeting you yesterday at [Past Event]. I enjoyed our chat and was impressed by your solutions, as well as learning more about your work.

I wanted to follow up and ask if you would be interested in meeting for a coffee next week. I think it would be beneficial to continue our conversation.

Thanks for your time,
[Your Name]

Follow up from [event name]

Dear [Name],

It was great seeing you talk at [event name]. We didn’t get a chance to chat, but I wanted to follow up and introduce myself.
I’m [Your Name] and I work as a [job title]. I enjoyed your talk on [topic] and would love to hear more about your work.

Any chance you have any time for a coffee chat in the next few weeks? I think it would be great to meet up.

Sincerely,
[Your Name]

Hello from [mutual connection]

Hi [Name],

I’m [Your Name] and I’m a mutual friend of [Mutual Contact’s Name]. They told me that you were working on [project] and I think it sounds really interesting.

I’m reaching out to introduce myself and see if you might be free for a chat sometime soon. I think it would be great to connect so I can learn more about your work.

Best,
[Your Name]

Can I buy you coffee?

Hello [Name],

My name is [Your Name] and I was recently to [event] on [project/article/book/etc.].

I’m reaching out to ask about your availability for a meeting sometime in the next few weeks. I would appreciate the opportunity to learn more about your work.

Thank you for your time,
[Your Name]

Quick question about [topic]

Hey [Name],

[Your Name] here. We met at [Past Event] a few weeks ago and had a great chat.

I was wondering if you might have time for a quick call next week to discuss [topic]? I’m still trying to wrap my head around it, and I value your opinion.

Cheers,
[Your Name]

Thank you for our meeting

Hi [Name],

Thank you again for taking the time to meet yesterday. I enjoyed our conversation and left our meeting feeling motivated.

I wanted to follow up on a few things that we discussed: ____, ____, and ____. Could we schedule a quick call next week to chat?

Thanks for your time,
[Your Name]

Connecting after [event name]

Dear [Name],

We met at [Past Event] a few weeks ago and I enjoyed our chat, especially about ____ and ____.

It would be great to continue the conversation. Would you be free for a quick meeting next week, online or in person?

Best wishes,
[Your Name]

I’d love to connect

Hello [Name],

My name is [Your Name] and I would love to connect with you.

I’m a big fan of your work and I think we could learn a lot from each other. Do you think you might have time for a call or a cup of coffee sometime soon?

Thanks in advance,
[Your Name]

Request for advice

Hi [Name],

My name is [Your Name] and I recently came across your work on [project/article/book/etc.], which I found really impressive.
I’m reaching out to ask for advice on ____. I’m currently working on a similar project and I would love to hear your thoughts.

Best,
[Your Name]

It would be great to meet you

Hello [Name],

My name is [Your Name]. We don’t know each other yet, but I’m a huge fan of your work and would love to meet you.

Do you have any time for a call or a cup of coffee in the next few weeks? I think it would be great to meet up and learn more about each other’s work.

Thank you for your time,
[Your Name]

Meeting you would be an honor

Dear [Name],

My name is [Your Name] and I am a huge fan of your work. It would be an honor to meet you and chat about your work. I understand you’re busy, but I would really appreciate any time you can spare.

Sincerely,
[Your Name]

Let’s meet at [Upcoming Event]

Hello [Name],

I’m [Your Name], a [Your Job Role]. You may have seen me speak at [Previous Event], or read my work on [website/publication].

I’ll be attending [Upcoming Event] next month and it would be great to meet you there. I’d like to touch base on [topic] if you’d be available for a chat over coffee.

I’m sure we can learn a lot from each other,
[Your Name]

Let’s keep in touch

Hi [Name],

My name is [Your Name] and I enjoyed meeting you at [Past Event]. It would be great to keep in touch.

Would you like to join my professional network on LinkedIn? I’d also be happy to add you to my mailing list for upcoming events.

Thanks,
[Your Name]

Follow up from [Past Event]

Hello [Name],

I’m glad we had a chance to meet at [Past Event] the other day. It was great to chat with you about [topic].

I wanted to follow up and see if you might be interested in joining my professional network on LinkedIn or subscribing to my mailing list for upcoming events.

Best wishes,
[Your Name]

Connecting with you virtually

Hi [Name],

My name is [Your Name]. I don’t think we’ve met yet, but I saw that you’re attending [Upcoming Event]] next month. I’m also attending, so it would be great to connect with you there [virtually, in person].

If you think it’s a good idea, I’d love to add you to my professional network on LinkedIn so we can stay in touch.

Hopefully, see you there,
[Your Name]

Great meeting you at [Past Event]

Hey [Name],

I wanted to say thank you for coming up to speak with me at [Past Event]. It was great to meet you and I enjoyed hearing about your work with [company/organization].

I would love to keep in touch and hear more about what you are doing. Would it be okay if I added you to my professional network on LinkedIn?

Best,
[Your name]

Hello from [mutual connection]

Hello [Name],

I hope you are doing well. I was just catching up with [Mutual Connection] and they told me that you are working on [project]. That sounds really interesting, and I would love to hear more about it.

Would it be okay if I added you to my professional network on LinkedIn?

Best wishes,
[Your name]

I’m interested in learning more about your work

Dear [Name],

My name is [Your name] and I found your contact information on [website]. I am interested in learning more about the work you do with [company/organization]. To be frank, I am searching for job opportunities and I am looking for information about the [type of work] industry.

Would it be okay if I reached out to you over LinkedIn or via further emails to ask a few questions?

Sincerely,
[Your name]

Let’s keep in touch

Hello [Name],

It was great meeting you at [Past Event]. I wanted to make sure to give you my contact information so we can keep in touch.
My LinkedIn is [Your LinkedIn URL] and my email is [Your Email Address].

It would be great to hear about what you’re working on and stay updated on your work.

Thanks in advance,
[Your name]

Let’s catch up, shall we?

Hey [Name]

I haven’t seen you in a while, [Name], hope you’re doing well.

It would be great to catch up and chat about what you’ve been up to lately. Do you have any time for a coffee next week?

All the best,
[Your name]

Meeting request for [date] at [time]

Hello [Name],

My colleague [colleague’s name] passed me your information and I thought it would be a great opportunity to meet with you. I’m working on a project that I believe you might like to collaborate on.

Would you have any time for a meeting on [date] at [time]? Let me know if that works for you or if there would be a better time to meet.

Thank you,
[Your name]

Would be great to connect with you

Hi [Name],

I hope all is well. I saw on LinkedIn that you’re passionate about [topic]. I’m also really interested in that, so it would be great to add you to my personal connections. Here at [Your company name], we are also passionate about [topic] and we are currently working on a related project.

It would be great to hear your take on [topic] and learn more about your related work. Any chance you might have time for a chat next week?

Best,
[Your name]

Request for information

Hello [Name],

My name is [Your name] and I am a [your job role] who is currently working on a project about [topic]. I’m looking for professional connections to back our theories with data, which is how I came across your work.

I wanted to reach out and see if you would be willing to answer a few questions about your work or point me in the direction of any resources that you think might be helpful.

Thank you for your time,
[Your name]

Networking email best practices

When sending a networking email, there are a few key things you’ll want to keep in mind:

  • Always send a personalized message – you have to stand out from the hundreds of other emails that the recipient gets every day.
  • Add your name and contact information – make it easy for the recipient to find your contact information so they can follow up with you, especially if you’re a complete stranger to them at this point.
  • Don’t forget to include context or a specific reason for reaching out – don’t just say you want to “chat” or “connect”. Be specific about why you’re reaching out and what you hope to gain from the conversation.
  • When applicable, offer to help – whether it’s an introduction to someone else or volunteering your help with a project, make sure you offer something of value in return for the person’s time.
  • Explain why you want to connect – people are more likely to respond positively if they understand why you are writing to them and what benefits they might get from responding.
  • Thank them for their time – always end your email by showing gratitude for hopefully reading your message and replying, and let them know how they can reach you if they’re interested in connecting.
  • Create a subject line that stands out – with so many emails, you want to make sure yours stands out from the crowd and gives a clear idea of what the message is about.
  • Try to mention something you have in common – whether it’s having a mutual connection, attending the same event, or working in the same industry, a mutual interest will make the recipient more interested in what you have to say.
  • Do your research – before you send an email, do a quick Google search or check out the recipient’s LinkedIn profile to learn more about them and their work. This will help you write a more personalized message.
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Summary

Now that you know the best practices for writing a networking email, it’s time to get out there and start making professional contacts. You never know who you might meet or what opportunities will come from it. Networking is a great way to build relationships and expand your career, so don’t be afraid to reach out and start connecting with people today.

Write the best networking emails

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Networking email frequently asked questions

When should I write a networking email?

This type of message is a good way to reach out to someone you've met in person or whose contact information you’ve found online without meeting them face-to-face. You should write this kind of email when you want to connect with that person and start to build a professional relationship with them.

What's the best way to end a networking email?

By thanking the recipient for their time and letting them know how they can reach you if they're interested in connecting. Include your contact information so they can easily get in touch with you unless you already did so in the body of the message.

When should I send a networking follow-up email?

If you haven't heard back from the recipient after a week or two, it's perfectly acceptable to send another message to them. Just send a short email to ask if they received your previous message. If you don't hear back after the second follow-up, don't take it personally – they might be busy or simply not interested. You might consider following up sooner if the matter is time-sensitive or you know for sure that the recipient is interested in the topic you're writing about. For example, during a job search, it's best to follow up sooner than later.

What should you say in a networking email?

You'll want to include a personalized message, your name and contact information, as well as an offer to help the person you're reaching out to. You should also explain why you want to connect and be sure to thank them for their time. Adding some context to your email will also help the person understand why you're reaching out. This can be a dealbreaker if you don't have something in common with the person, so make sure to do some research beforehand.

How long should a networking email be?

Your email should be short and to the point. The goal is to get a response from the person so that you can continue the conversation further, so aim for around 100 words unless you have a lot of information to share. Remember that people are generally busy and may not have time to read a long message, so use the right networking email subject lines and keep your message succinct.

What is one mistake to avoid when writing a networking email?

Coming across as too salesy is a big no-no. You want to build a relationship with the recipient rather than try to sell them something, so avoid sounding like you’re urging them to purchase your products or services. Instead, focus on building a rapport and getting to know them better.

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