Meeting follow up email template

If you’ve ever had a meeting with someone, you will know the importance of following up with them afterward. This is especially true if the meeting was productive and you want to continue working with that person.

In this blog post, we will discuss how to send a meeting follow-up email in a way that will make the recipient appreciate your professionalism and desire to work with them.

The importance of sending a meeting follow up email

Following up after a productive meeting is an important part of good business etiquette. It shows that you’re interested in the outcome of the meeting and that you’re committed to moving the project forward.

When you send a meeting follow-up email, you help make sure that everyone is on the same page and that all tasks or key decisions made during the meeting have been recorded and communicated. It’s also a good way to give everyone a chance to review any action items or decisions made during the meeting.

A quick meeting follow-up email provides a record of what was agreed upon in the meeting, which can be helpful if there are any disputes or questions later on. On top of that, it’s a good way to show your professionalism.

How to title a meeting follow up email

The title of your meeting follow-up email shouldn’t be too long, since you should keep the message as short and concise as possible. Something simple like “Meeting Follow Up” or “Meeting Recap” will do the trick.

Meeting Follow Up template example

Putting too many extra details in the title will only make it longer and more difficult to read, so save those for the email body. However, you may want to add a little detail on the date or circumstances of the meeting to make it easier for others to filter that information in their inboxes.

Meeting follow up email subject line examples

  • Meeting follow up
  • Meeting recap
  • Meeting notes
  • Project: meeting update
  • Follow up: meeting [date]
  • Follow up: meeting with [person]
  • Action items: [list]

How to write a meeting follow up email

Recapping the main points from the meeting will help ensure that everyone is on the same page and that there are no misunderstandings. If there were any action items, decisions made, or tasks assigned then list them out and specify who is responsible for each item to help keep everyone accountable and prevent anything from falling through the cracks.

Marketing Email Templates

Don’t be afraid to format your meeting follow-up email accordingly. If there are any specific points that need to be emphasized, use bold or italics to help them stand out. You can also use bullet points for a cleaner and more organized look.

Thank everyone involved for their time and effort. Meeting follow ups can be time consuming, so it’s always appreciated when someone takes the time to send one.

Keep it really brief as to not waste the recipient’s valuable time. When you want to send attachments, include them at the bottom of the email.

When sending the message out, check that you have CC-ed everyone who was in the meeting so that they can be kept up-to-date.

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What to include in a meeting follow up email

  • main points from the meeting
  • action items
  • decisions made
  • tasks assigned
  • who is responsible for each item
  • formatting (bold, italics, bullet points)
  • thank you note
  • attachments (if any)
  • further steps

Meeting follow up email examples and templates

Meeting follow up

Hello everyone,

Thank you for coming to today’s meeting. Below are the main points that were discussed:

[topic]
[topic]
[topic]

Please let me know if you have any questions. I also attach the meeting notes for your reference.

Thank you,
[Your name]

Meeting follow up – action items

Good morning,
Below are the action items that were assigned during today’s meeting:
[item] – [person responsible]
[item] – [person responsible]
Please let me know if you have any questions.
Best,
[Your name]

Meeting follow up – decision made

Hello everyone,

Below are the decisions that were made during today’s meeting:

[decision]
[decision]

I would like to thank everyone for their input. Please let me know if you have any questions.

Thank you,
[Your name]

[Attachment – Meeting Notes]

Meeting recap

Hi [name],

It was great meeting you at [event] yesterday. I enjoyed hearing about your work as a [job title] at [company]. Thanks again for taking the time to chat. It would be great to catch up again soon.

Best,
[Your name]

Meeting follow up

Hi everyone,

Thanks so much for coming to today’s meeting. As promised, here is a follow up email with the actions items and next steps. Please let me know if you have any questions.

Best,
[Your name]

[date] team meeting

Hi everyone,

Thank you all for attending today’s meeting. Below are the next steps we agreed upon. If you have any questions, please don’t hesitate to reach out to me or anyone else on the team.

Thanks again,
[Your Name]

[date] [time] Meeting recap

Hi all,

The purpose of this email is to follow up on the meeting that was held on [Date] at [Time]. Below you will find a list of action items that were assigned to each individual.

[Action Item]

If you have any questions or concerns, please do not hesitate to contact me.

Best,
[Your Name]

Our [details] meeting – thank you!

Hello [name],

It was great to meet you and learn more about your work with [Company Name]. I’m excited to explore the possibility of working together in the future.

Thank you for taking the time to meet with me, and I hope we can stay in touch.

Best regards,
[Your Name]

[Your company] x [their company] meeting | [date]

Hi all,

We had a great meeting with [Their company] yesterday. Here are the takeaways:

[Their company] is interested in partnering with us on [project]
We should put together a proposal and send it to them as soon as possible
They can provide us with more details about their involvement on the project

Please let me know if you have any questions. I’ll be in touch soon to follow up on this.

Best,
[Your name]
[Attachment – Meeting Notes]

Meeting on [date] – follow up

Dear [Name],

It was very helpful to meet with you on [date] to discuss the possibility of working together. After our meeting, I put together a proposal for us to send to [Their company].

I believe that this is a great opportunity for both of our companies, and I am looking forward to hearing from you soon.

Thank you,
[Your name]

[Date] meeting follow up

Hello,

I just wanted to follow up with you on the meeting that we had on [date]. It would be great if we could continue this discussion by email.
Please let me know if you have any questions.

Best,
[Your name]

[Attachment – Meeting Notes]

About our meeting on [date]

Hello,

I hope you are wellI. I just wanted to follow up with you about the meeting that we had last week on [date].
We talked about the possibility of working together in the future and I wanted to know if you have any updates.
Please let me know if you have any questions.

Best,
[Your name]

[Attachment – Meeting Notes]

[Date] Meeting follow up

Hello,

With our meeting on [date] coming up, I wanted to make sure that we are on the same page regarding what will be discussed.
The following items are on the agenda:

Discuss the possibility of working together
Discuss our current project and how they can help us
Please let me know if you have any questions or concerns.

Best,
[Your name]

[Attachment – Meeting Agenda]

Our last meeting on [date]

Hello,

I hope you have been doing well since our last meeting on [date].
In case you missed it, here are the action items that were assigned to each person:

[Action Item]

Please let me know if you have any questions or concerns.

Best regards,
[Your name]

Follow up emails after meeting

Meeting follow up email good practices

Sending a meeting follow-up email is a crucial part of being a good team member. It shows that you are organized, attentive, and responsible. Here are some tips for sending a meeting follow-up email:

  • Make sure to include a list of action items and next steps. This can be helpful not only for the recipient but also so that you don’t forget anything.
  • If there are any questions or concerns, make sure to address them in the email and encourage others to do the same.
  • Thank everyone who attended the meeting and be sure to include a personal follow-up message to anyone who you spoke with in person.
  • Be proactive and reach out to the recipient as soon as possible after the meeting. This will ensure that all of the necessary information is communicated effectively.
  • Always be professional and courteous when writing a meeting follow-up email. Thank the recipient for their time, and express your excitement about working together in the future.
  • Recap the decisions that were made during the meeting, and clearly outline any next steps that need to be taken. With a little bit of organization, you can ensure that everyone is on the same page.
  • Effective follow-up emails should always be polite, concise, and to the point. Brevity is key.
  • If you are not sure how to address a certain situation or if you want feedback on your email before sending it, reach out to someone you trust. There is always room for improvement, and asking for help is a great way to make sure that your meeting follow-up email is the best it can be.
  • When in doubt, refer to these guidelines to make sure that your email is effective and professional. By taking the time to write a meeting email follow up you are showing that you are serious about teamwork and communication.
  • Personalize your message. Reference something specific that you discussed with the person you’re emailing, or mention something that you know is relevant to their interests. This will show that you’re paying attention and that you remember what they told you.
  • Generating a meeting follow-up email is an important part of the communication and buying process. By taking the time to write a well-organized and professional email, you can ensure that everyone stays on track and that all necessary information is communicated effectively.
  • Don’t put too much pressure on yourself – if you don’t have anything to report, a simple “thank you for your time” will suffice. As long as you’re being professional and courteous, the recipient will appreciate your email.
Learn how to write good follow up emails with LiveAgent

The best way to become a good meeting follow-up email sender is through practice. Start by sending a quick recap of today’s meeting to your team, and then move on to more complex situations. Soon, you’ll be an expert at communicating after a meeting.

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Summary

The right meeting follow-up email can make all the difference in the world, helping to ensure that all of the important points from the meeting are captured and that everyone is on the same page.

But crafting a good meeting follow-up email can be tricky. You don’t want to overwhelm people with too much information, but you also need to make sure that all of the key points are covered.

To help you out, we’ve put together a few tips for crafting the perfect meeting follow-up email. We hope they will come in handy when you next have to follow up on a meeting.

Meeting follow up email frequently asked questions

What should I include in a meeting follow up email?

There's no hard and fast rule for what to include in a meeting follow up email, but there are a few things that are usually worth including. It's always a good idea to thank the person or people you met with for their time. You should recap what was discussed in the meeting and maybe mention any action items that were decided on. Include a gentle reminder of when you'll be following up next, or any deadlines that were agreed upon. Of course, every situation is different, so use your best judgment about what else to include in your message.

How soon should I send a meeting follow up email after the meeting ends?

Immediately or within 24 hours. It's important to follow up quickly after a meeting in order to keep the momentum going and to ensure that all the important details are taken care of. A quick email will help make sure that everything stays on track.

If I didn't take notes during the meeting can I still send a meeting follow up email?

Yes, you can still send a meeting follow up email even if you didn't take notes during the meeting. In fact, it might be a good idea to send an email even if you did take notes just to make sure that everyone is on the same page. The most important thing is to include a recap of what was discussed in the meeting and to mention any action items that were decided on. There's no need to feel like you missed out or that you can't contribute. Simply send an email after the meeting summarizing what was discussed and asking any clarification questions that you may have. This shows that you're invested in the meeting and its outcome, even if you didn't take notes. Plus, your teammates will appreciate having a summary of the discussion to refer back to.

Is it okay if someone else sends a meeting follow up email instead of me?

It's perfectly okay for someone else to send a meeting follow up email. It might be a good idea to designate someone else as the person responsible in order to make sure that everything gets taken care of. That way, you can focus on taking notes during the meeting and not have to worry about sending a follow up email afterwards.

Can I copy and paste my meeting notes into the body of the email?

You can, but you shouldn't. It's generally considered bad form to do so, since this makes it appear as though you're not really interested in the person you're emailing. It may also come across as lazy and unprofessional. If you must include your meeting notes in the body of an email, be sure to edit them first. Make them concise and to the point. No one wants to wade through a wall of text, and chances are that your recipient won't even bother reading it all if you just copy and paste your meeting notes verbatim.

What should I do if someone doesn't respond to my meeting follow up email?

If you don't receive a response to your meeting follow up email, it might be a good idea to give the recipient a call or send them a further message. Sometimes people simply forget to respond, and a little nudge can get them back on track. If you still don't receive a response after trying multiple methods, then it might be time to move on and find someone else who can help you with what you need.

What is the best way to follow up after a meeting, and how soon should I do so?

The best way to follow up after a meeting depends on the situation. However, you should always follow up quickly after a meeting in order to keep an eye on progress and to ensure that all the important details are taken care of. A quick email will help to make sure that everything is on track.

What are some things I can include in my follow up email to make sure it's effective?

First, restate the main point or issue that you were addressing in the original email. This will help remind the recipient of what the message was about and why they should care about your follow up. Second, provide any new information or updates that have arisen since you sent the initial email. This could be anything from new developments in the situation to additional questions you thought of later. Finally, extend an invitation for further discussion or action. This could be something as simple as asking if they have any questions or saying that you'd be happy to discuss the matter further over the phone or in person. By including these three things, you'll make sure that your follow up email is helpful and informative for the recipient. It will also help to keep the ball rolling on whatever it is you're trying to accomplish.

What are some common mistakes people make when following up after a meeting?

Some people don't follow up at all, which can be a big mistake. Others send a generic email that could be sent to anyone, instead of personalizing it for the person they met with. And finally, some people wait too long to follow up, which can make it seem like they're not interested in building a professional relationship with the recipient. With a little bit of care, you can avoid these mistakes and ensure that your polite meeting follow up email is successful and brings you closer to achieving your goals.

How can I track whether or not my follow up email was effective?

One way to track the success of your follow up email is to ask the recipient for a response. This could be as simple as asking if they've had a chance to look at the information you sent them or if they have any questions. You could also set a deadline for a response so that you have a better idea of how long it takes for them to get back to you. By tracking the success of your follow up email, you'll be able to improve your email strategy for future meetings and know whether or not your follow up was effective.

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