Having a pause means taking a temporary break from doing something. In help desk and customer service terms, it means taking a break from resolving tickets, chats, and calls.
Generally, help desk agents use the pause mode feature when they’re on a lunch, coffee, or bathroom break. When this mode is enabled, no ringing calls or chats will be assigned to the agent so they can enjoy their break in peace.
When you click the pause button, your account becomes inactive. So, there’s no need to log in and out of the system to take breaks. In addition, with pause enabled, the LiveAgent help desk system will ensure that no new calls, chats, or high-priority tickets are assigned to you.
Upon returning from your break, you can click on the resume button and become an active agent again. Once you’re active, you’ll start receiving incoming chats and calls.
LiveAgent does not count agent pauses as work hours and doesn’t include them in agent work reports.
3. Click on Pause.
4. When you’re ready to go back to work, click on Resume.
Taking breaks throughout the day is essential to prevent burnout and agitation. If you just take a few seconds or minutes to stretch, breathe, or drink a glass of water, it will positively affect your work. In general, agents who take breaks during work hours are more productive and are rated more positively by customers than those who don’t take any breaks. Why?
Taking numerous short breaks throughout the day:
Thus, taking short breaks throughout the day is essential.
Need a short break?
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There are several reasons why you should press the pause button when you step away from the computer.
Let’s say you step away from the computer for just a few minutes. Perhaps to make a coffee or go to the restroom. If you don’t press the pause button, you could end up missing several phone calls or live chats, causing customer dissatisfaction or churn.
Of course, this would hurt the company you work for and possibly endanger your standing with that company. This example is extreme; however, it can happen.
To take the scenario above a step further, consider service level agreements (SLAs) that you have in place with your most valued customers. For example, imagine that you get assigned a ticket with a relatively short SLA, let’s say 30 minutes.
However, you just stepped out for your lunch break without hitting the pause button. As a result, the SLA time ran out, and the SLA remained unfulfilled. Because of this incident, your company was monetarily penalized by the customer, putting a strain on the client-customer relationship.
In the most extreme cases and depending on the consequences of the unfulfilled SLA, this could cost you your job.
Last but not least, let’s say you’re a technical expert. Your colleague is working on a highly specialized ticket and needs assistance. The customer is aggravated, and so your colleague asks them to wait on hold while they consult you to find the right solution.
If you take a break without pressing the pause button, your colleague could be anxiously waiting for your response without knowing you’re on a break. As a result of the prolonged wait, the customer could be getting more and more aggravated, and again the customer-client relationship could be harmed. The client could churn, and your colleague could be unfairly penalized for assuming you’re online and ready to help when actually you’re on a break.
You might argue that these scenarios could happen even if you hit the pause button. However, this is not the case. When you hit the pause button, all incoming tickets, calls, and chats will be routed to other agents that are marked as available.
Therefore, calls wouldn’t be missed, SLAs wouldn’t be unfulfilled, and your colleagues would know who they can turn to for help when they need it most. Pressing the pause button is a common courtesy that is extremely helpful for your colleagues, and indirectly your customers.
It prevents misunderstandings, sticky situations, customer churn, and frustrations. It also ensures that work expectations are met.
There’s no shame in taking breaks throughout the day. In fact, it’s encouraged. However, breaks should be taken responsibly with the pause button, so your help desk system can assign and distribute incoming tickets, calls, and chats accordingly.
Ready to discover more about LiveAgent and all that it has to offer? Check out our knowledge base articles, blog posts, or look through our YouTube channel.
Make yourself unavailable for calls, incoming live chats, or high-priority tickets, and take a well-deserved break. Try the pause feature today with our free, all-inclusive 14-day trial. No credit card is required.
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